Job Id #30129: Phs Privacy Officer
3 days ago
Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
- **Job ID #30129**:PHS Privacy Officer**:
- **Union**: Non-Union
- **Job Description ID #**:A9393
**SUMMARY OF DUTIES**
Reporting to the Manager, Data Management Program, the PHS Privacy Officer is accountable to the Medical Officer of Health (MOH) as the Public Health Services Health Information Custodian. This position is responsible for leading activities within Public Health Services (PHS in compliance with the Personal Health Information Protection Act, 2004 (PHIPA) and the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 (MFIPPA) and the Health Protection and Promotion Act, R.S.O. 1990. C. H.7. This role also responds to requests for access to records in the custody and control of the MOH, leads investigation of privacy incident reports, supports development of privacy related policies and procedures, makes recommendations on strategy as required and completes required reporting functions to the Information & Privacy Commissioner (IPC) of Ontario.
**GENERAL DUTIES**
**Departmental PHIPA Functions**:
Provides advice and guidance with respect to the protection, collection and authorized disclosure of personal health information, including personal information to support the administration and implementation of PHS programs, services and information systems.
Coordinates the execution of Privacy Assessments (including Privacy Impact Assessments, Privacy Audits and Data De-identification Risk Assessments) for new, existing, or enhanced services, business processes and technologies in collaboration with PHS Applications Analysts, PHS Records and Information Management Specialist, PHS Program Managers, Legal Services, IT Security Team, Risk Management, Procurement, PHS Finance and Administration, IT Contract Management and vendors to support compliance with PHIPA, MFIPPA and the HPPA.
Liaises with Legal and IT Security on issues related to contracts/agreements and/or the duty to disclose.
Investigates and leads the response to reported PHIPA breaches and privacy incidents.
Develops and delivers comprehensive training, communication and awareness programs for PHS staff on PHS Privacy Policy compliance and PHIPA matters, in conjunction with the PHS Education Coordinator and the PHS Learning and Development Plan. Conducts ad hoc training sessions for program areas on demand.
Prepares the statutory annual report on PHIPA activities to the Information and Privacy Commission/Ontario.
Liaises with PHS program areas to implement business process changes in collaboration with PHS Applications Analysts as appropriate to improve privacy protection practices.
Liaises with program managers and the City Clerk's Division on joint MFIPPA and PHIPA requests to ensure conformity of PHIPA processes with corporate access and privacy policies and procedures, where applicable.
Calculates fees to be charged in accordance with PHIPA.
Reviews, identifies, and analyzes the impact of developments and amendments to legislation, regulations, and decisions of the Information and Privacy Commissioner/Ontario, for PHS senior management and PHS staff.
Assesses PHS implications, recommends appropriate action and implements change, ensures privacy program is reflective of current requirements.
Recommends modifications to PHIPA access requests or the routine disclosure of information to provide effective customer service, as required.
Consults with the Program Manager, liaises with legal counsel and prepares representations and submissions in response to mediations or appeals under PHIPA.
Maintains knowledge of emerging trends and potentially contentious issues.
Contributes and maintains required privacy information to the PHS Electronic Records and Information Management Inventory.
Prepares specialized training on PHIPA for Members of Council and/or Public Health Committee and conducts training sessions utilizing both traditional and innovative training methods.
**Departmental Privacy Program Functions**:
Supports the development and implementation of innovative PHIPA training and its delivery to ensure current and new business processes relating to personal health information are followed, as required.
Provides technical advice and guidance to PHS staff and senior leadership with respect to the protection, collection and authorized use and disclosure of personal health information and coordinates Privacy activi
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