Committee Clerk

**Committee Clerk**
**Delta, British Columbia, Canada**:
**Location**:City Hall
**Employment group**: CUPE Local 454
**Hours of Work**: 35 Hour Work Week
**Job ID**:23-96 EX

One of the sunniest regions in BC’s Lower Mainland, Delta embraces three unique communities - Ladner, North Delta and Tsawwassen. The City of Delta is looking for dedicated individuals to join our team and share in our commitment to lead the way in public service excellence.

As a Committee Clerk, you will work as part of a team to provide specialized administrative support to Council, Committees, Council-appointed bodies, and to the Office of the City Clerk. The Committee Clerk attends Council, Public Hearing, and Committee meetings and must be able to capture the collective sense of meetings and frame motions from general dialogue. This position requires the ability to multi-task with a high degree of accuracy and attention to detail. Time management, organization skills, and the ability to be resourceful and troubleshoot are required to work effectively in a busy, competing-deadline atmosphere. Strong communication and relationship building skills are necessary as well as sound political acumen. The position also requires the ability to work independently, exercise judgement, tact, and discretion. You will collaborate with all City departments on administrative and logístical matters related to Council, Public Hearing, and Committee meetings. The Committee Clerk must be available to work evenings as required.

**Required Qualifications**
- Thorough knowledge of business English, spelling, and grammar.
- Considerable knowledge of administrative practices, procedures, and standard protocols.
- Working knowledge of local government functions, structure, and broad objectives.
- Excellent interpersonal, writing and verbal communication skills with the ability to exercise tact and discretion with City Council, senior staff, and members of the public.
- Ability to work independently under broad direction, including managing day-to-day priorities and planning for future needs and handle deviations from standard methods and practices. Ability to use judgment to select and interpret information.
- Demonstrated administrative skills and abilities including the ability to accurately transcribe minutes from complex dialogue, prepare and format documents for distribution to City Council and the public, and manage multiple competing priorities with tact and professionalism.
- Ability to organize and prioritize tasks to meet multiple time-based deliverables requiring a high level of detail and accuracy.
- Ability to identify and engage the appropriate resources to resolve issues under significant pressure before an audience.
- Ability to develop and maintain positive and respectful working relations with internal and external contacts.
- Proficient in Adobe Acrobat Pro and Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.
- A valid Class 5 Licence for British Columbia.

**Desirable Training and Experience**
- Five years of recent, related experience supplemented by high school graduation and completion of relevant post-secondary courses in local government, business, or legal administration; an equivalent combination of training and experience may be considered.
- Working knowledge of parliamentary procedures, including knowledge of the City’s Council Procedure Bylaw and Robert’s Rules of Order.
- A Certificate in Local Government Administration.

**Shortlisted applicants may be required to undergo a typing and minute taking test.**

We thank all applicants for their interest; only those under consideration will be contacted.