Admin & Accounts Payable Assistant

2 weeks ago

Aurora, Canada Skilled Jobs Full time

**Accounts Payable & Administrative Assistant**

**Mission**

The main purpose of this position is to ensure that the customer experience both onsite and remotely always portrays the values of company for an excellent product and exemplary customer service.

This is an entry-level position and perfect for a person who has the desire to grow their skills and abilities. As a company, we desire to see our team members succeed. If you’re ready to take the next step in your career, we’re excited to bring you to our team.

**Hours**: Monday to Friday - 8:00 am - 4:30 pm

**Job Classification**: Full-time, permanent

**Reports To**: Financial Controller

**Location**: Aurora, Ontario

**Job Type**: Administrative
**Pay Rate: $**23/hr.

**Start Date: January 29, 2024**

**Administrative Role**

**Responsibilities**:

- Greeting and directing customers and overseeing the reception area which includes answering phones and the front entrance door and ensuring all safety protocols are adhered to i.e. logbook, screening questionnaire, etc.
- Manage the supplies inventory for front office staff
- Maintain and open all incoming mail and distribute it accordingly throughout the office.

**Accounts Payable**

**Responsibilities**:

- Review, sort, match and enter all invoices into the ERP system in a daily/timely manner
- Open purchase orders, review and reconcile invoices with the appropriate P.O.
- Process and/or pay employee expenses
- Manage the company credit card purchases and perform monthly CC reconciliation
- Generate weekly cash requirements, perform cheque runs and mail payments to the vendors/suppliers
- Resolve vendor concerns and maintain vendor files and records
- Assist in month-end tasks and yearly audits
- Provide freight quotes for the sales team & ship packages for customer service as needed
- Prepare daily bank deposit and go to the bank
- Update the freight log daily and record freight invoices in the log
- Yearly AP filing

**Qualifications**
- Must be fluent in English in both reading and writing.
- College diploma in accounting or equivalent experience.
- Must have a broad working knowledge of the GAAP accounting principles, accounts payable policies and systems.
- Previous experience in the accounting field or bookkeeping preferred.
- Previous administrative experience and proficiency in data entry.
- ERP systems knowledge and experience preferred.
- Excel and Visual knowledge and experience preferred.

**Personal Attributes**
- Passion, motivation, focus and leadership skills.
- Results-focused approach.
- Team player.
- Strong communication skills both written and verbal.
- Strong attention to detail.
- Ability to maintain confidentiality and professionalism.
- Excellent interpersonal and team-building skills.
- Strong time management and organizational skills.
- Honest, courteous and able to demonstrate strong work ethics.
- Driven and ability to work with minimum supervision.
- Interest in continuing professional development.

**Competencies**
- Learning Ability - Enjoys and excels at learning new information or skills
- Quality Focus - Ensures quality standards are met, verifies all work and reliably delivers meticulous goods and services
- Attention to Detail - Is accurate and methodical with details and/or numbers. Verifies all work.
- Problem-Solving Skills - Sees and can define problems, devises workable solutions and successfully addresses the cause of the problem rather than the symptoms only
- Customer Service Skills - has a keen ability to win customers in all interactions. Is comfortable with all levels and unique people interactions without getting flustered. Shows empathy and can see the other’s point of view to better serve their needs.
- Clerical/Technology Skills - Has strong computer skills, embraces technology and development of new skills

**Job Types**: Full-time, Permanent

**Salary**: From $23.00 per hour

Expected hours: 40 - 50 per week

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Morning shift

**Experience**:

- Accounts payable: 1 year (preferred)

Ability to Commute:

- Aurora, ON (required)

Ability to Relocate:

- Aurora, ON: Relocate before starting work (preferred)

Work Location: In person

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