Deputy Clerk

**Deputy Clerk**

The Town of Bradford West Gwillimbury offers a return to small town charm while being one of the country’s fastest growing communities. We are a vibrant, thriving community that possess a sense of pride and where community spirit prevails. Our town is committed to being a complete and healthy community where there are opportunities for everyone to contribute and to benefit. We are looking for a highly motivated professional to contribute to the Clerks Department.

Reporting to the Clerk, this position is responsible for the provision of Council/Committee secretariat services and performs the statutory duties of the Clerk in their absence.

**Duties and Responsibilities**
- Performs the statutory duties of the Municipal Clerk as set out in the Municipal Act and any other relevant Act in the absence of the Clerk, including recording and maintaining the proceedings of Council, reviewing and signing official/corporate contracts/agreements, by-laws, minutes and other documents; issuing statutory notices as required.
- Coordinates the Council/Committee secretariat function including the review of departmental report recommendations, schedules deputations and presentations, arranges for technology and catering requirements, prepares and distributes agendas and prepares associated by-laws and resolutions.
- Schedules and attends Council/Committee and Special meetings and records minutes, formulates amendments to motions, prepares and distributes follow-up correspondence/ materials emanating from meetings, handles confidential information and maintains all original copies of by-laws and proceedings of Council/Committees.
- Provides legislative and procedural advice and recommendations to council and staff both during the absence of and in consultation with the Clerk.
- Provides input to the Clerks division budget and administers approved budget including monitoring, coding and authorizing expenditures in accordance with Town policy.
- Conducts research, reviews new and amended legislation and makes recommendations on updating or introducing new policies/procedures with respect to municipal governance matters and drafts corresponding staff reports to Council.
- Serves as “Assistant Returning Officer” and coordinates all aspects of municipal elections.
- Responds to inquiries from elected officials, residents, community and special interest groups, municipalities, government agencies and organizations, internal staff/departments and consultants on Council proceedings, department policies and processes and other legislative matters.

**Key Competencies and Qualifications**
- Post secondary diploma in public administration, political science, law, business administration or related field.
- Completion of the Municipal Administration Program of the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) and eligibility for or holder of the CMO, AMP or AOMC designation from AMCTO or a related designation is considered an asset.
- Minimum three (3) years of experience in a municipal Clerk's department including Council secretariat, records management, customer service, elections, and familiarity with all types of legislation, federal, provincial and municipal.
- Excellent interpersonal, organizational, analytical, project/time management, communication, problem-solving, and research skills.
- Ability to promote a culture of inclusiveness and work with a diverse population of employees, council, boards and the general public.
- Thorough working knowledge of Municipal legislation/regulations/guidelines including the Municipal Act, Municipal Freedom of Information and Protection of Privacy Act, Municipal Elections Act, Municipal Conflict of Interest Act and the Accessibility for Ontarians with Disabilities Act.
- Knowledge of Council secretariat functions, rules of procedure for meetings, and electoral processes.
- Strong computer literacy utilizing word-processing, spreadsheet, presentation and database software and familiarity with meeting management and elections systems.
- Availability to attend evening and/or weekend meetings or other events as required
- Ability to complete a Criminal Record & Judicial Matters Check upon hire

The position offers a salary range of $72,912 to $91,140 (2024 rates) based on a 35-hour workweek plus a competitive benefit package and an option for flexible work arrangements.

Closing date for this position is February 16, 2024.

**_The Town of Bradford West Gwillimbury is committed to providing accommodations based on any human rights protected grounds and in accordance with the AODA, throughout the recruitment and selection process. If you require accommodation, please notify us when contacted for an interview and we will work with you to meet your needs._