Finance and Operations Manager

5 months ago

Kingston, Canada Loving Spoonful Full time

**Job Posting**:
**FINANCE AND OPERATIONS MANAGER**

**Loving Spoonful **envisions a resilient community and local food system, that nourishes all people and supports dignified access to good food. Working towards a healthier, more connected community,
Loving Spoonful provides programs and champions policies affecting food sovereignty, poverty, social inclusion and community health. Our work focuses on healthy food access, food education, and community engagement, impacting thousands of local community members each year through our dynamic programming.

**The Role**
As a member of Loving Spoonful’s management team, the Finance and Operations Manager is responsible for managing the overall financial health of the organization. The position is full time, 40 hours/week, reporting to the Executive Director.

**Compensation**:

- Salaried position - $60,300/year
- Extended Health Benefits
- 4% Employer RRSP Contribution
- 4 paid weeks’ vacation per year

**Responsibilities include**:
Financial accounting and reporting
- Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with Accounting Standards for Nonprofit

Organizations (ASNPO).
- Develop, implement, and ensure compliance with internal financial and accounting policies and procedures.
- Ensure that all statutory requirements of the organization are met, including Charitable Status,

Withholding Payments (CPP, EI), Income Tax, Goods and Services Tax, Employer Health Tax.
- Prepare all supporting information for the annual audit and liaise with the Board of Directors and the external auditors as necessary.
- Document and maintain complete and accurate supporting information for all financial transactions.
- Develop and maintain financial accounting systems for expenditures and cash management, accounts payable, accounts receivable, credit control, and petty cash.
- Reconcile bank and credit accounts.
- Review monthly results and implement monthly variance reporting.
- Manage the cash flow and prepare cash flow forecasts in accordance with policy.
- Oversee the bookkeeping function, including maintenance of the general ledger, accounts payable, accounts receivable and payroll.
- Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation.
- Updating and tracking budget vs. actuals and creating monthly forecasts; reviewing project progression; monitoring funding status and conducting variance analysis; highlighting areas of concern and recommending corrective action.
- Oversee timely donation processing, tax receipting and donor acknowledgements.
- Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate.
- Assist with the preparation of the annual charitable return in a timely manner as appropriate.
- Assist the Executive Director and the Board Treasurer with financial reporting as required at

Board meetings and the Annual General Meetings.

Payroll preparation and administration (in conjunction with the bookkeeper)
- Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner.
- Negotiate and manage the employee insurance and benefits plans.
- Process and submit statutory and benefits remittances on time.
- Issue annual T4s and T4As.
- Familiarity with Xero and ADP considered an asset.

Budget preparation
- Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director and the Treasurer.

Project management accounting
- Maintain financial records for each project in a manner that facilitates management reports.
- Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders.
- Provide accurate and timely reporting on the financial activity of individual projects.

Information technology
- Evaluate the need for new technology to meet the organization’s financial data processing, control, and reporting requirements.
- Advise on appropriate technology that meets the organization’s information requirements and financial resources.

Risk management
- Monitor risk management action plan and procedures to ensure that program and organizational risks are minimized.
- Advise the organization’s leadership on appropriate insurance coverage for the organization and the Board of Directors.
- Maximize income where possible and appropriate.
- Negotiate with the Bank(s) for lines of credit or other financial services as required and appropriate.

Office administration
- Oversee and be the focal point for the routine day-to-day administrative function of the organization including reception, property/facility management, safety of the work environment, and provision of furnishings and equipment necessary for effective operations.
- Oversee the management of all leases

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