Academic Scheduler

3 weeks ago

Kitchener, Canada Conestoga College Full time

Requisition Details

**Job Title**:
**Academic Scheduler (2 Vacancies)**

**Requisition #**:
**23-245**

**Campus**:

Doon

**Department**:

Academic Scheduling & Space Planning

**Payband**:

F

**Starting Rate**:

$28.56

**Payband Range**:

$28.56 - $33.11

**Hours/Week**:

35

**Posting Date**:

Monday, April 3, 2023

**Closing Date**:

Tuesday, April 11, 2023 at 11:59 PM EST

**Vacancy Type**:

Support Staff - Full-time

We require a qualified individual to join the Scheduling Office within the Academic Administration department to perform a variety of tasks related to Scheduling and space planning.

**Responsibilities**:
**Provide systems and scheduling support to a School. This includes**:

- Updating and issuing loading sheets to the program area for completion of loading information
- Entering course section detail and faculty information in the Student Information System (SIS)/Timetabler for timetabling purposes
- Ensuring all programs, students, and faculty are timetabled in accordance with the Scheduling guidelines, faculty availability, and program area needs
- Processing changes as required through the scheduling cycle
- Communicating scheduling issues/challenges and identifying possible solutions
- Monitoring registration and enrolment numbers, adding/deleting sections, adjusting blocks to allow for registration and adjusting room assignments as required
- Preparing and maintaining Standard Workload Forms (SWF’s) [develop, issue to Chair, and revise in electronic format] based on information from the loading sheets
- Accounting for all SWF’s within the portfolio and forwarding to the Union office in electronic format

**Assist Senior Academic Schedulers with various aspects of timetabling each semester. This includes**:

- Completing all quality review checks at each stage of the scheduling cycle to ensure all aspects of the scheduling process have been completed to the highest quality
- Utilizing and interpreting various reports to identify and resolve scheduling conflicts, rejects, and issues
- Adapting to new processes, scheduling needs, and software upgrades as required
- Receiving and processing one-time room reservations within Enterprise
- Generating and analysing reports to support scheduling department decisions and needs
- Assisting with various aspects of the Final Exam scheduling, such as proofreading and notifying faculty of room changes during the exam week
- Providing team support by answering questions and sharing information
- Assisting the team through periods of high demand
- Assisting with simulation scenarios

Qualifications:

- Two-year diploma in Office Administration, Communications, or business-related field
- Demonstrated experience using systems, such as Microsoft products
- Ability to function as part of a team
- Superior organizational skills and ability to work with detail
- Good analytical and problem-solving skills
- Excellent time management skills and the ability to work under pressure to meet deadlines
- Superior customer service skills
- Demonstrated ability to communicate succinctly and clearly in a professional manner
- Knowledge of internal systems - SIS, Enterprise, and Timetabler, is considered an asset
- Familiarity with the Academic Collective Agreement is considered an asset
- Willingness to engage and bring to resolution to complex and/or contentious situations
- Demonstrated practice of following policies and procedures and ability to bring to other’s attention when these are not being followed

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