Purchasing and Logistics Assistant

4 weeks ago

Markham, Canada Innovative Control Solutions Inc Full time

This is a Bilingual (French/English) Position, please read carefully the posting as some tasks may need to be performed in both Official Languages. Canadian Citizenship or a Valid Working Permit is a Must.

The **Purchasing and Logistics Assistant** reports to the Operations Manager and is responsible for:
Generating the Daily Canadian Customs Invoices (CCI) Documents.

Crosschecking each Vendors’ Order Acknowledgements against their Purchase Orders, if necessary, adjust the ERP Purchase Order, Vendor Table as well as the Sales Table.

Requesting information on missing Vendor Acknowledgements.

Populating and Maintaining the Priority Expedite Report using the CCI.

Ensuring that we get the tracking number for shipments from vendors and track them.

Providing help to the Customs Clearance Agencies if a shipment is in trouble due to paperwork issues.

Runing and updating the Daily Expedite Reports (Order Check-Up, Expedite Master, Overdue Order Master Report, Open PO Master Report).

Generating Request for Status on Late Purchase Orders with the Delinquent Vendors and Update the Overdue Order Master Report, Customer Orders and Communicating the Information with the Customer Service Representative involved as well as the Respective Sales Representatives & Customers (if required).

Assisting with the System Pricing Updates when required.

Assisting with Inventory Usage Analysis and Maintain reorder points (Min Max) levels.

Assisting with the Review of Freight Invoices for Payment Approval.

Assisting with the Generation of Paperwork and Coordinate with Transport for Goods Returning to Vendors.

Assisting with the Investigation, Analyse and Solutions regarding invoices of material yet to be received.

Providing back-up for Daily Purchasing, Set-BOM Generation and other functions when the Operations Manager is not available.

Providing back-up for Generating, Analysing and distribution of the Daily Shipping Receiving PT Analysis Report.

This function also assists and supports; Accounting, Customer Service, Shipping/Receiving, Workshop as well as ICS Sales Force to resolve various issues affecting, Delivery, Quality, Finance, Production, and Service to our Customers.

Qualifications & Skills:
Must be a Canadian Citizen or have a Valid Work Permit

Must be Bilingual French/English (verbal and written)

Must have a Clean Background, References and Police Check will be required

Have Working Experience with MS Office (Excel, Word, Outlook).

Have Working Experience with an ERP System.

Post-secondary Diploma or Degree in Supply Chain related field is an asset.

Working Experience in a Similar Role is an asset.

Experience with Transportation and Canadian Customs Services is an asset.

Information Technology Savviness (Software, Hardware, Network and Mobile Phones) is an asset.

Attention to detail.

Good Communication Skills

Good Customer Service Values

Enjoy Working with People while having the Ability to Work Independently.

**Job Type**: Permanent

**Salary**: $45,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Work from home

Schedule:

- 8 hour shift
- Day shift

Supplemental pay types:

- Bonus pay

COVID-19 considerations:
Our Employees are encouraged to wear a mask, keep their distance with other employees, be vaccinated and follow our COVID-19 Policie and Protocols.

Ability to commute/relocate:

- MARKHAM, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- purchasing: 1 year (preferred)

Work Location: Hybrid remote in MARKHAM, ON

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