Production Coordinator

4 months ago

Toronto, Canada Board Of Governors of Exhibition Place Full time

**About Us**:
Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture and tourism. Located at Exhibition Place is the award-winning Enercare Centre, Canada’s largest exhibition and convention centre which is now LEED Platinum certified, and Beanfield Centre conference venue which is LEED Silver certified. Since 2004, Exhibition Place has undertaken an environmental stewardship initiative, entitled GREENSmart; which includes the promotion of sustainable development, environmental initiatives and leading edge green technologies and practices across the site. Our environmental initiatives have resulted in award winning recognition across North America, such as the Platinum Waste Minimization Award from the Recycling Council of Canada and have established Exhibition Place as a world leader in energy-efficient technologies.

We offer a competitive salary, performance incentives, and a comprehensive rewards package. Enjoy OMERS participation - a defined benefit pension plan, employer-paid health & dental, extended healthcare, and professional development.

**What can I expect to do in this role?**

Reporting to the Production Services Manager, the Production Coordinator - Tenants will oversee all activities related to the quoting, delivery, and union supervision of production services for Exhibition Place tenant events, sales department new business development quotations and outdoor events on the grounds of Exhibition Place.
- Supervise, plan and coordinate labour work assignments and the administration of production services to all tenant and outdoor events.
- Participate in meetings, liaise with Exhibition Place staff, clients, and client AV suppliers, providing staffing, equipment, and material requirement expertise pertinent to delivery of services.
- Analyze/interpret client’s technical drawings and equipment lists.
- Act as liaison between Exhibition Place Production, its Tenants, and third party AV suppliers in fostering a positive and productive working relationship.
- Generate and update estimates for IATSE Labour based on production requirements, including audio visual and broadcast elements, for clients, tenants, community and outdoor events ensuring compliance with the collective agreement.
- Work with Sales Teams to provide IATSE Labour estimates for new business development for Exhibition Place events.
- Prepare IATSE Labour estimates for Event & Meeting Coordinators.
- Provide coaching to union staff on excellence in customer service delivery.
- Monitor tenant inspection programs to verify inspections are conducted and production equipment is maintained in proper working order.
- Verify and report time of unionized and non-unionized staff for payroll/client invoicing and review with Production staff.
- Reconcile post-production labour costs and generate show report.
- Ensure all workplace injury reports are submitted on time and fully completed as related to event requirements and compliance.
- Conduct safety orientations/toolbox talks as required for workplace safety.
- Assist in developing workplace policies, practices and procedures and implement.
- Consult with management on issues related to the IATSE collective agreement.
- Perform other duties as assigned.

**How do I qualify?**
- Post-secondary education in a discipline pertinent to the job function or an equivalent combination of education and experience.
- Ability to manage a flexible work schedule that includes days, early mornings, evenings, weekends and holidays, as required to support operational requirements.
- Experience in the live events industry within a large-scale multi-functional facility or outdoor events.
- Experience supervising staff in a unionized environment.
- Possess a valid G Class Ontario driver’s license.
- Experience utilizing software packages (Momentus, ADP, Microsoft Office Suite (Word, Excel, Outlook)).
- Demonstrated knowledge of and the ability to interpret collective agreements, applicable codes, standards, guidelines, and government legislation, specifically the _Occupational Health & Safety_ _Act_, _Ontario Building Code, Ontario Fire Code and Accessibility for Ontarians with Disabilities Act._
- Ability to perform to a deadline and multi-task.
- Proven customer services skills with a high level of organization and attention to detail.
- Great interpersonal skills with the ability to communicate effectively both verbally and written at a professional level.

**Application Process**:
**Diversity, Equity, and Inclusion**:
Exhibition Place is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected, and supported. We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we

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