Operations Assistant

1 week ago


Moose Jaw, Canada Shelter Canadian Properties Limited Full time

Chateau St. Michael's is a 93 room personal care home which is located in Moose Jaw, Saskatchewan. Chateau St. Michael's offers a full range of exceptional seniors care. Chateau St. Michael's offers independent living suites and 24-hour personal care rooms. Their renowned landmark building is located on 10 acres of park-like grounds

Reporting to the General Manager, the Operations Assistant assists in all aspects of the leasing activities, administration, and operations of Chateau St. Michael’s.

**Duties and Responsibilities**

Leasing and Resident Relations
- Responds to inquiries from current and prospective residents and their families in a timely and professional manner.
- Conducts tours of the facility with prospective residents and their families.
- Assists new residents with the completion of all non-medical admissions paperwork and ensures all relevant resident information is directed to the Care and Dietary departments.
- Assists new residents with the move in process and also ensures the prompt removal of resident possessions at lease termination.

Administration
- Assists in ensuring that all care contracts and resident files and records (other than medical care records) are accurately completed and maintained, in accordance with Saskatchewan Health Guidelines.
- Calculates resident rent charges and is responsible for the submission of monthly billing reports to Head Office accounting staff.
- Maintains an up-to-date census of all residents and prepares and submits various reports which are required by Head Office in a timely and efficient manner.
- Prepares year-end tax letters for all residents.

Operational
- Assists with the solicitation of quotations for work contracts and, upon approval of the General Manager, assists with the supervision of the service companies or contactors in order to ensure that the work is performed within the required time frame and is of satisfactory quality.
- Prepares purchase orders for approval in accordance with the established purchase order system and within budgetary guidelines, reviews invoices for accuracy and ensures that invoices are coded in accordance with the chart of accounts.
- Assists in the supervision of maintenance staff to ensure the building and care rooms are cleaned and maintained in a good state of repair at all times.
- Ensures that annual and semi-annual inspections are completed on a timely basis, including the fire alarm system, fire extinguishers, backup generator, sprinkler system and kitchen exhaust fan system.

The Operations Assistant will perform other duties as assigned.

We offer competitive compensation, an employee benefits package and a team-like work environment.

Cover letters can be addressed to Regan Hirose, CPA, CA - Manager, Financial Reporting & Recruiting

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- RRSP match

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Moose Jaw, SK S6H 8B6: reliably commute or plan to relocate before starting work (required)

Application question(s):

- A criminal record check is a requirement of the position. Do you agree to obtain a criminal record check?

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative experience: 2 years (preferred)

Work Location: In person


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