Production Assistant

7 months ago

Vancouver, Canada ICON Creative Studio Full time

ICON Creative Studio is Canada’s largest independently owned animation entertainment company located in the historic Gastown district of Vancouver, BC Canada with design, storyboarding, modeling, rigging, animation, technical finaling, lighting, visual effects, and compositing artists alongside creative and management teams.

Known for our quality, efficiency, and timely deliveries, ICON has partnered alongside distributors, broadcasters, and streaming platforms around the world to help create, realize and produce noteworthy content.

ICON operates from a holistic philosophy that leverages individual skill sets to maximize production efficiency on the floor while maintaining an optimal balance of creativity and quality on-screen.Onsite Position
- Why work at ICON?

At ICON we constantly invest in raising the bar of our productions and fostering our people. If you are a passionate artist capable of sharing success with others, we'd like to hear from you
- Join the fastest growing CG Animation studio in Vancouver
- Work on top feature episodic CG franchises for leading streaming platforms (Netflix, Disney+, Apple TV+, Amazon, Peacock, Paramount+ etc.)
- Work with a diverse group of artists from all over the world who have come to BC to join our expanding studio
- Use all of the latest tools and Softwares
- We uphold a premium standard of quality across all of our production
- We hire for the long term and give artists the opportunity to grow, get promoted and take on as much responsibility as they can manage
- We offer flexibility and autonomy
- We facilitate requests and make changes in a timely manner
- Direct Deposit
- We offer a generous benefits package for all employeesProduction Assistant Job Description
- A Production Intern should have some understanding of what other departments require, and will work under guidance of Associate Producer to maintain and manage the department schedules.
- Under the guidance of the Production Coordinator, tracks progress of tasks for assigned artists in Shotgun to reflect scheduled, in-progress, and completed departmental work.
- A Production Intern would be trained to communicate with other department supervisors to keep all data accurate and current. They would be required to enter relevant information into SG when necessary.
- Ensures the team are aware of deadlines.
- Coordinate client deliveries on time, and on par with pre-set processes.
- Ingest client notes into shotgun and make sure artists are aware of priority notes.
- Follows up with Asset Supervisor daily to ensure task deliveries remain on schedule.
- Communicates timely, effectively and cooperatively, and proactively respond to requests from departments for information and assistance.
- Stays abreast of issues on the floor and elevates information appropriately to Associate Producer.
- Acts as a secondary contact for questions when the Production Coordinator or Associate Producer is unavailable.
- Coordinates crew meetings takes notes and distributes them promptly to relevant departments.
- Schedule meetings at the request of the Supervisors and Associate Producer. Proactively maintain the calendar with alertness to topics, deadlines and conflicts. Manage the schedules of key personnel for the show, to avoid conflicts.
- Responsible for multiple dailies sessions each day where needed
- Ensure proper preparation for all meetings and reviews. Set up sessions. Take detailed notes and publish notes from meetings and reviews that accurately reflect action items and an appropriate sense of urgency.
- Input all incoming notes from the client, once reviewed by the Associate Producer, and proactively distribute as needed, making sure all notes are accurate and entered correctly.
- Assist with preps and guides for the Supervisors to successfully lead their teams.
- Make sure the modeling department has all the necessary information from the design team.
- Willing to take on new challenges to have a more detailed knowledge of the department and pipeline.
- Helps maintain a positive team environment.

Data:

- Tracks progress of tasks to reflect scheduled, in-progress, and completed departmental work. Collaborate with the supervisors to keep all information accurate and current.
- Ensures the team are aware of deadlines. Partners with the Supervisor to set the priorities of the deliveries, whether be requests or episodes, taking into consideration the strict deadlines.
- Communicates timely, effectively, cooperatively, and proactively respond to requests from clients.
- Understands the department’s workflow and acts as a point of coordination of work that enters and leaves the department, ensuring procedures are followed.
- Provide a weekly schedule and ensures that the department is hitting weekly goals

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