Associate Vice President, Administration

3 weeks ago

Vancouver, Canada Alma Mater Society of UBC Vancouver Full time

The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.

**Position title**: Associate Vice President, Administration
**Reports to**: Vice President, Administration
**Supervises**: Clubs Administrator
**Employee status**: Hourly Exempt, Appointed
**Length of term**: May 1, 2024 - April 30, 2025
**Hours per week**: 20
**Compensation**: $19.00 per hour

Position Purpose

The Associate Vice-President, Administration is responsible for assisting the Vice-President Administration in all capacities, as well as managing relations and duties related to AMS Clubs, Student Resource Groups, and other similar groups. Additionally, the Associate Vice-President, Administration is responsible for supervising the Clubs Administrator, and working with them on the administrative duties related to AMS Clubs. Furthermore, they are the Chair of the Clubs and Societies Working Group, which makes the day-to-day decisions regarding AMS Clubs.

The Associate Vice-President, Administration also coordinates with the Vice-President Administration on a variety of projects and initiatives that involve various aspects of the Executive portfolio. This includes work on capital projects, events, conflict management, building management, administration, and strategic planning.

**Responsibilities**:

- Understand and update the Operations Committee Policy Handbook
- Work with the Vice-President Administration on a variety of projects including booking resources, building renovations and policies, and external committee placements
- Chair the Clubs and Societies Working Group
- Attend the Operations Committee to record minutes and hold presentations as required
- Assist students wishing to constitute new clubs
- Supervise and work with the Clubs Administrator
- Attend weekly meetings and report on activities
- Spearhead organizing the September and January club showcase events
- Organize and manage club executive orientations at the end of the year
- Maintain (10) weekly office hours
- Prepare transition report for successor
- Works with the AMS mission statement and values to operate a successful department
- Assist the Vice-President Administration as required
- Other duties as required

Qualifications and Experience
- Must be a currently registered student at UBC Vancouver or one of its affiliated colleges
- May not be an executive of an AMS club, constituency or resource group
- Strong organizational skills; detail-oriented
- Professional conduct and leadership skills
- Strong interpersonal and communication skills
- Comfortable working within an anti-oppression framework to create a positive space for everyone
- Enthusiastic, adaptable, open-minded, and eager to get involved
- Comfortable working independently
- Knowledge of AMS or previous involvement in clubs or other on-campus initiatives is preferred
- Leadership skills

**To Apply**:
Please submit a resume and cover letter.

**Application deadline**: 11:59pm Sunday, April 14.

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