Fs Invoice

**Some of what you will do**:
Process and validate Facility Services invoices Develop and maintain contractor relationships to ensure accountability to Facility Services processes. Responsible for all accrual and forecast reporting for the facility function. Accountable for the Operations Amex BTA and to oversee Retail Business License renewals.

**Specifically, You Will**:
**Invoicing (35%)**
- Validate and process Facility Services invoices (retail) within the TMS system. This includes cross referencing the work order to the invoice within 2 weeks of receipt.
- Invoice investigation; liaise with contractors to rectify any invoice discrepancies or credits pending
- Document any invoice related issues via the Performance management section of TMS
- Develop and maintain strong relationships with all contractors to ensure the Facility Services processes are upheld
- Regarding Invoicing processes Initiate performance improvement conversations and plans when expectations are not met
- Work closely with A/P to ensure any invoice questions are resolved quickly and any changes to accounts are done quickly and properly
- No fiscal carry over from Preventative Maintenance and Service programs
- Inform manager of concerns with any contractor for inclusion in Performance review meetings
- Assist with processing invoicing/admin overflow from HO, Special projects, RWOs, WO’s, and Purchase orders
- Year end Dec-Jan assist as necessary to process all invoices in a timely manner

**Invoice Protocols (15%)**
- Establish, maintain, and post updated invoicing requirements for Contractor Web
- Provide on -going support (training if necessary) to Contractors on using Contractor Website for Invoice Submissions
- Identify additional process improvement initiatives within the TMS system such as ways to verify contract pricing

**Reporting and Analytics (35)**
- Strong understanding of FS processes/SLA requirements
- Monthly accrual reporting for finance - all categories
- Analyze any discrepancy between financial systems and Ruscomp
- Weekly validation - spend to budget/forecast - provide insight to team (areas of over or under spending/trends)
- Creation and distribution of departmental scorecard
- Quarterly financial reconciliation

**Programs (15%)**
- Responsible to update and process Retail Business Licenses
- Corporate Amex reconciliation

**Some of what you need**:

- Post-secondary education in a related facility management, real estate or financial course of study.
- Intermediate PC skills, in particular M/S Excel & Word.
- Bilingualism an asset
- A basic understanding of financial acumen, forms/budgets/plans.
- Proven ability to effectively communicate both orally & written.
- Basic knowledge of commercial building structures and their related systems.
- 2-3 years’ experience in a previous facility services or a/p department.
- Previous retail facility management experience an asset

**Some of what you will get**:

- Associate discount
- Health and Dental benefits
- RRSP/DPSP
- Performance bonuses
- Learning & Development programs
- And more

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