Procurement Advisor

5 months ago

Mississauga, Canada Home and Community Care Support Services Full time

**Job Description**:
Home and Community Care Support Services South West is seeking a **Procurement Advisor**

Opportunity Summary:
Reporting to the Manager, Provider Contract Management, the Procurement Advisor is responsible for facilitating high quality client services through the effective management of the procurement cycle, RFX(Request For x) planning, negotiations, and implementation of awarded patient care contracts at Home and Community Care Support Services South West. This role is accountable for tracking and ensuring any reporting requirements outlined in patient care contracts is completed.
The Procurement Advisor is responsible for maintaining an inventory of all patient care-related contracts, and follow up with the Manager proactively to ensure contracts are extended or ended, as appropriate.

**This is a permanent full time opportunity open to all regions in the South West (Owen Sound, Stratford, Woodstock, London and St. Thomas).**

What will you do?

As the Procurement Advisor, you will:

- Maintain inventory of all patient care contracts and end dates.
- Manage direct patient care contracts including preparing contracts components to be executed or extended.
- Ensure appropriate controls, quality standards, and risk management strategies are in place for all procurement initiatives, and complies with the provincial procurement framework, BPS Directives, and internal policies and procedures.
- Manage contracts, including monitoring contract compliance and overall impact on HCCSS SW budget.
- Assist in the development and analysis of reports for the purpose of quality improvement and performance management.
- Assist in the development of and reporting to external stakeholders and funder (i.e., MOH) as required.
- Assumes responsibility for the maintenance of the HCCSS SW Central Repository for direct patient care legal/contractual agreements.
- Provide staff at all levels with an awareness and understanding of the procurement cycle.
- Provide education to staff regarding contract issues and practices.
- Maintain relationship with the Subject Matter Expert (SME) throughout the lifecycle of the procurement.
- Build and maintains effective working relationships with HCCSS SW staff and managers to promote collaboration and enhance the perceived value of procurement services.
- Maintain effective business relationships with contracted service providers and vendors, as well as internal departments to promote quality service and resolve issues in a collaborative and efficient manner.
- In collaboration with the Manager, initiates discussions with potential new service providers or vendors.
- Responsible for the contract assignments and updates in CHRIS.
- Responsible for tracking contract reporting requirements and follow up as needed.
- Assist, as required, in the evaluation of new programs and initiatives.
- Participates on provincial committees, as required
- What must you have?-
- University Degree or College diploma in Business Administration.
- A designation as one of the following is required: Certified Supply Chain Management Professional (CSCMP), Certified Public Procurement Buyer (CPPB) or Certified Public Procurement Officer (CPPO).
- Greater than 2 years’ experience leading RFXand procurement processes in a public sector environment.
- Experience in a Health Care environment considered an asset.
- Solid understanding of volume and market share management as it relates to patient care contracts.
- Demonstrated ability to handle confidential information with discretion and professionalism
- Excellent time management, organizational and attention to detail skills.
- Ability to prioritize multiple and often conflicting demands.

Knowledge:

- Knowledge of Broader Public Sector Procurement Directives of Ontario an asset.
- Knowledge of concepts, latest issues, leading practices and procedures for procurement and contract administration management, monitoring and compliance.
- Knowledge of health care system and the role of HCCSS SW within the system.
- Basic knowledge of HCCSS South West business strategies, objectives, priorities and programs.
- Basic understanding of the HCCSS South West’s stakeholders, as well as overall issues and priorities within the healthcare sector.

Technical Skills:

- Demonstrated excellent planning and organizing skills to manage a variety of contracts and processes simultaneously
- Strong presentation and communication skills (verbal and written)
- Strong problem solving and decision-making skills
- Proficiency in Word, Excel, Outlook, Power Point, SharePoint, Adobe Acrobat Standard.
- Excellent knowledge of Contract Administrative component of client data base (CHRIS)

**Language**:

- Proficiency in French is an asset.

Who we are:
Our organization is a recipient of the **2019 Canada’s Healthy Workplace Month Great Employers Award**, making it a recognized organization in supporting employee health and safety.

How do I apply?

Home and Community Car

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