Fixed Term Plant Administrator

3 weeks ago

Greater Sudbury, Canada Vale Full time

**Who We Are**:
Welcome to Vale. Our purpose is to improve life and transform the future. Together. We value our workforce and strive to offer continuous training and career development opportunities for our people.

Vale Base Metals is one of the world's largest producers of high-quality nickel and an important producer of copper and responsibly sourced cobalt. With headquarters in Toronto, Canada, and operations in Newfoundland & Labrador, Ontario, Manitoba, UK, Indonesia, and Brazil, we are delivering the critical building blocks for a cleaner, greener future.

We invite you to be part of our evolution.

**The Opportunity**

We are currently seeking a Fixed Term Plant Administrator, Local 2020-05 to join our Coleman Mine in Sudbury. This is a 12 month fixed term position with the L2020-05 membership.

The Plant Administrator provides integrated administrative support such as data entry, records management, report generation, scheduling, etc. to the plant and mines in the Ontario Operations.

This role may require the incumbent to occasionally enter into operating areas of the plants and mines in order to provide support and shift work (including weekends) due to our 24/7 operations.

Although previous experience in mining or an industrial setting is considered an asset, we also appreciate that diversity of thought comes from our differences - and that’s what makes us great

**Accountabilities**

In this position you will:

- Provide office administration and support to the Plant (e.g. IT set up and decommissioning for employees, ZES lock box forms)
- Responsible for maintaining the content on plant bulletin boards, intranet site and the distribution of printed communications.
- Be responsible for managing and tracking change requests for employee work clothing.
- Coordinate travel arrangements and submit travel reports.
- Submit expenses for plant personnel.
- Record and distribute minutes from OHSE/JHSC meeting and other meetings as required by Plant Management.
- Maintain action registries as required by Plant Management (e.g. OHSE/JHSC).
- Coordinate the review of job procedures. Update the job procedures once edits are complete.
- Administer Local 6500 maintenance job postings and transfers at the plant.
- Prepare, post and award Local 6500 operations job postings.
- Participate in process improvement initiatives to support administration efficiencies.
- Time, absence and incentive entry, reporting and support with strict adherence to payroll deadlines and Vale standards concerning employee pay matters (ex. eligibility for statutory holiday pay, vacation, ESA exceedances, sickness and accident benefits, daily vs. weekly overtime and other leaves of absence according to CBAs and company policy)
- Support annual P & M employee vacation canvass preparation and system upload.
- Provide SAP IM support including entering and updating information, triggering approval of incident closures, and monthly compliance reporting
- VES reporting (records submission and regular plant status reports).
- Collect, organize and maintain monthly employee safety documentation, workplace inspections or audits, and employee attendance.
- Perform regular monthly Safety Plan Tracking compliance reports.
- Collect, organize, maintain, and post plant overtime record information in accordance with the CBA and Overtime Policy.

**Qualifications and Specific Skills**:
**Computer Skills**: Comprehensive knowledge and experience using various internal Vale systems such as PeopleSoft, SAP Incident Management, SAP Travel, Vale Educational System (VES), SharePoint, Business Objects, Operational Reporting Portal (ORP), OD Travel Expense Vale Support Centre, and Safety Plan Tracker is required. Must possess strong keyboarding skills and advanced software skills in Microsoft Office (Excel, Word, PowerPoint, Outlook, Access and Visio).

**What We Offer You**
- Competitive salary
- Attractive pension and benefits (company paid core coverage, flex health and dental coverage, flex accounts, disability plans and optional insurances)
- Leave for all of life’s reasons (vacation, flex, sick, parental)
- Work culture dedicated to safety, diversity & inclusion, and career growth.
- Grow your career in a large and global company, and mining industry leader.
- Employee Family Assistance Program
- Online training and career development opportunities

**Include to Transform**

At Vale, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome - they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us di

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