Receptionist Coordinator

3 weeks ago

Vancouver, Canada Rocky Mountaineer Full time

**Purpose**

Reporting to VP, Finance, the Receptionist Coordinator position is responsible for overall reception duties as well as providing general administrative support to the company in a timely, courteous and accurate manner.

As the first line contact to many of Rocky Mountaineer’s employees, vendors, guests, partners, the Receptionist Coordinator will consistently provide exceptional service ensuring that needs and expectations are exceeded. This role help, contributes and fosters Rocky Mountaineer’s culture and office environment.

**Key Areas of Accountability**

Reception
- The Receptionist Coordinator greets visitors to the office as well as employees. Directs phone calls to appropriate staff and facilities, as well as handles guest inquiries; providing contact details if the call cannot be forwarded directly.
- Distributes incoming mail and packages to appropriate boxes and administer internal mailboxes.
- Assists with receiving and distributing courier packages as they arrive.
- Keeps front Reception desk and waiting area organized and clean.
- As required, provide support to all departments with various projects.
- Acts as a host to all visitors to the office and enforces Health and Safety protocols as required.

Administration
- Orders and arranges distribution and storage of office supplies, kitchen supplies and equipment (including coffee and water services) for the office.
- Assists with organizing catering and various meeting and event preparation logistics for all departments.
- Coordinates special offers/raffles/programs for office staff as needed to support HR.

Facilities / Building Security / Safety
- Provides support with submitting tickets to the landlord regarding day to day facilities issues (via the portal).
- Periodic sweeps of all common and meeting areas to ensure tidiness.
- Maintaining the Corporate Kitchen.
- Act as Reception Area Warden

Shipping
- Manages, all courier and shipping and invoice submissions for (Canada Post, Purolator, UPS, Fed Ex, Novex)
- Coordinates deliveries at the premises when required.

**Qualifications**

**Skills**:

- Excellent interpersonal and customer service skills
- Computer skills, experience with Microsoft Office and a typing speed of 55 wpm
- Previous office administration and reception experience with ability to convey a professional demeanor and to handle multiple tasks simultaneously
- Excellent written communication skills including the ability to prepare business memos and letters
- Familiarity with office equipment, telephone systems, and voice mail
- Organization and time management skills
- Responsible for maintaining clean uniform and personal appearance according to the “Uniform & Appearance” guidelines set forth by Guest Services. This is a uniformed position.
- Some lifting (up to 25 lbs) required on a regular basis

Attributes (personality traits and working style)
- Customer focused, courteous, tactful, and diplomatic
- Ability to handle difficult guest service issues in a calm and professional manner
- Attention to detail
- Patient, show good judgement, dependable
- Responsible for actions
- Takes initiative, motivated

  • Dental Receptionist

    4 weeks ago

    Vancouver, Canada Emergence Endodontics Full time

    **Senior Dental Receptionist / Dental Coordinator at a Vancouver Dental Specialist Office (W. Broadway)** Emergence Endodontics is looking for a friendly and compassionate Dental Receptionist/ Dental Coordinator who shares our vision of providing exceptional care while creating a relaxing patient experience. Our dental specialty clinic is digital and we are...

  • Receptionist

    4 weeks ago

    Vancouver, Canada Endeavour Silver Corp. Full time

    **Receptionist** Reports to HR Director Location: Vancouver, BC **Company Summary** Established in 2004, Endeavour Silver Corp is a mining company, focused on discovering and mining silver, with projects and operations in three countries: Mexico, Chile, and the United States. Our purpose is to be a leading silver producer that creates value for our...

  • Dental Receptionist/patient Care Coordinator

    3 weeks ago

    Vancouver, Canada Royal Centre Dental Group Full time

    **About us** Located in the center of Vancouver, our practice has been serving the Downtown Vancouver community for over 25 years. We have a dedicated team, passionate about continually upgrading the knowledge and skills which contribute to our patients' ongoing oral helath. We're looking for an experienced, self-motivated Dental Receptionist to join our...

  • Receptionist/coordinator

    2 months ago

    Vancouver, Canada McCarthy Tétrault LLP Full time

    **Job Description**: At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected in 2023 as one of Canada’s Top 100 Employers and as one of Canada’s Best Diversity Employers for the eleventh consecutive year. Our culture is built on professional excellence, collaboration, innovation, thought...

  • Receptionist/coordinator

    2 months ago

    Vancouver, Canada McCarthy Tetrault Full time

    **Job Description**: - At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected in 2023 as one of Canada’s Top 100 Employers and as one of Canada’s Best Diversity Employers for the eleventh consecutive year. Our culture is built on professional excellence, collaboration, innovation, thought...

  • Dental Receptionist

    3 weeks ago

    Vancouver, Canada fraser dental Full time

    F/T dental receptionist needed in Kerrisdale area Duties - Greet and welcome patients as they arrive at the dental office - Answer phone calls and schedule appointments for patients - Verify insurance coverage and assist with insurance claims - Collect and record patient information, including medical history and personal details - Maintain patient records...

  • Dental Receptionist

    2 weeks ago

    Vancouver, Canada fraser dental Full time

    F/T EXPERIENCED dental receptionist needed in Kerrisdale area Duties - Greet and welcome patients as they arrive at the dental office - Answer phone calls and schedule appointments for patients - Verify insurance coverage and assist with insurance claims - Collect and record patient information, including medical history and personal details - Maintain...

  • Receptionist/office Coordinator

    3 weeks ago

    Vancouver, Canada Nicola Wealth Full time

    We have a lot to be proud of at Nicola Wealth. Our sophisticated financial planning, our diversified private investment funds and their exceptional performance, our 99% client retention rate and our award-winning culture, combine to position us as a national leader in wealth management. Recognized as a Best Managed Company and one of Canada's Top Employers,...

  • Dental Receptionist

    7 days ago

    Vancouver, Canada VANCOUVER DENTAL SPECIALTY CLINIC Full time

    Job Summary: **Major Responsibilities**: - Facilitating effective communication between patients, dental professionals, and office staff. - Answer phone calls and schedule appointments efficiently. Providing information to patients about treatments, insurance coverage, and payment option - Supervising and coordinating the activities of dental office staff,...

  • Receptionist/office Coordinator

    6 days ago

    Vancouver, Canada Nicola Wealth Full time

    We have a lot to be proud of at Nicola Wealth. Our sophisticated financial planning, our diversified private investment funds and their exceptional performance, our 99% client retention rate and our award-winning culture, combine to position us as a national leader in wealth management. Recognized as a Best Managed Company and one of Canada's Top Employers,...

  • Dental Receptionist

    4 weeks ago

    Vancouver, Canada SEA MAR Community Health Centers Full time

    Position Summary: On-call Dental Receptionist available for our Vancouver - 4th Plain Dental Clinic. Candidates with a dental background are preferred. Receptionist is needed to coordinate dental appointments, post patient data, generate dental records, assist dental provider in maintaining an appropriate flow of the front office, and to facilitate the...

  • Dental Receptionist

    4 days ago

    Vancouver, Canada kerrisdale dental Full time

    F/T EXPERIENCED dental receptionist needed in Kerrisdale area Duties - Greet and welcome patients as they arrive at the dental office - Answer phone calls and schedule appointments for patients - Verify insurance coverage and assist with insurance claims - Collect and record patient information, including medical history and personal details - Maintain...

  • Receptionist/appointment Coordinator

    4 weeks ago

    North Vancouver, Canada Northo Orthodontics Full time

    Full time/part time receptionist/appointment coordinator needed for our busy orthodontic practice. **Dental experience preferred.** We are looking for a reliable, fun, hardworking, team player to join our practice. Must be professional, have good telephone and communication skills and is able to multi-task. This position not only requires someone who can...

  • Dental Receptionist

    4 weeks ago

    Vancouver, Canada West 8th Dental Care Full time

    Our office is well established, modern and fully digital and we use ClearDent software. We are conveniently located near the Broadway corridor as well as the Cambie/Broadway Canada Line station. We are looking for an experienced dental receptionist to work full time Monday to Thursday with possibly 2 Fridays and 2 Saturdays per month. Please note there are...

  • Receptionist/appointment Coordinator

    2 weeks ago

    Vancouver, British Columbia, Canada Northo Orthodontics Full time

    Full time/part time receptionist/appointment coordinator needed for our busy orthodontic practice. Dental experience preferred. We are looking for a reliable, fun, hardworking, team player to join our practice. Must be professional, have good telephone and communication skills and is able to multi-task. This position not only requires someone who can meet...

  • Receptionist- Physiotherapy Clinic

    2 weeks ago

    Vancouver, Canada Lifemark Health Group Full time

    **Receptionist - Broadway Physiotherapy and Wellness - pt Health** **Vancouver, BC** **Broadway Physiotherapy - Pt Health**, a division of **Lifemark Health Group** is looking for a **Receptionist/ Care Coordinator **to join our** **clinic in **Vancouver**.** The **Receptionist/ Care Coordinator **is responsible for fostering a strong relationship between...

  • Receptionist - Physiotherapy Clinic

    2 weeks ago

    Vancouver, Canada Lifemark Health Group Full time

    **Receptionist - Lifemark Physiotherapy Keffer Place** **Vancouver, BC** **Lifemark Health Group** is looking for a **Receptionist/ Care Coordinator **to join our** **clinic in **D**owntown Vancouver** The **Receptionist/ Care Coordinator **is responsible for fostering a strong relationship between the clinic and its customers, including patients, staff,...

  • Dental Receptionist

    3 weeks ago

    Vancouver, Canada Stadium Dental Full time

    At Stadium Dental, we pride ourselves on delivering outstanding dental care while creating a warm and friendly atmosphere for our patients. We believe that every interaction with our patients should be a luxurious experience, leaving them with a smile on their face from the moment they walk through our doors. Position: Full Time Dental...

  • Dental Receptionist

    2 weeks ago

    Vancouver, Canada Stadium Dental Full time

    At Stadium Dental, we pride ourselves on delivering outstanding dental care while creating a warm and friendly atmosphere for our patients. We believe that every interaction with our patients should be a luxurious experience, leaving them with a smile on their face from the moment they walk through our doors. Position: Full Time Dental...

  • Dental Receptionist

    2 weeks ago

    Vancouver, Canada Stadium Dental Full time

    At Stadium Dental, we pride ourselves on delivering outstanding dental care while creating a warm and friendly atmosphere for our patients. We believe that every interaction with our patients should be a luxurious experience, leaving them with a smile on their face from the moment they walk through our doors. Position: Full Time Dental...