External Affairs Commissioner

2 weeks ago

Montréal, Canada Students' Society of McGill University Full time

**Company Description**:

- L'Association Étudiante de l'Université de McGill est présentement en période d'embauches. Avec plus de 20,000 membres, l'AÉUM a pour rôle de représenter les étudiants et de leur offrir des services depuis 1908._

The Student's Society of McGill University (SSMU) is currently hiring. With over 20,000 members, SSMU's role is to represent students and to offer services since 1908.
**Job Description** Position Summary**

The External Affairs Commissioner is primarily responsible to assist the Vice-President (External Affairs) in their mandates, to support the VP External Affairs in ensuring the financial sustainability of the External Affairs portfolio and to assist the External Affairs Coordinator in their tasks. The Commissioner also is tasked with increasing accessibility of the External Affairs office, assisting with the restructuring of the External Affairs office, and facilitating external advocacy and coalition-building.

**Responsibilities**
- Support in matters that relate to SSMU’s affiliations with Provincial, Federal, or International student associations;
- To undertake other duties and responsibilities as may be assigned by the Vice-President (External Affairs).
- Develop institutional knowledge and infrastructure on SSMU’s External Affairs, in order to centralize and streamline the portfolio towards a long-term vision to enhance the accessibility of the External Affairs office to the SSMU membership;
- Review relevant materials and archives at the SSMU and other student unions in order to make recommendations for restructuring the External Affairs office;
- Do research in order to fulfill mandates of the External Affairs Office;
- Support the Vice-President (External Affairs) in advocacy-related meetings, attending meetings on their behalf, as needed;
- Engage in preliminary research in order to inform the Vice-President (External Affairs) of emerging advocacy priorities for the Society’s external affairs;
- Strategize with the Vice-President (External Affairs) and External Affairs Coordinator about priority-setting for external affairs;
- Assist the VP External Affairs with monitoring the following budget: 4037 (VP External Admin), 4039 (Campaigns), and 4085 (Community relations);
- Assist the External Affairs Coordinator with the execution of administrative, clerical, and other tasks if needed;
- Assist the External Affairs Coordinator in the update and maintenance of SSMU External Affairs’ digital infrastructure;
- Support other staff members under the portfolio including the Campaigns Office, and the Policy & Mobilization Researcher position, as well as other relevant staff assigned by the Vice-President (External Affairs) on a need basis;
- Coordinate and collaborate with other SSMU staff, such as the Black Affairs Commissioner, Francophone Affairs Commissioner and Indigenous Affairs Commissioner, to advance the Society’s external affairs, and work towards fulfilling the portfolio’s various mandates;
- Engage in regular, detailed status updates with the Vice-President (External Affairs);
- Prepare an exit report which indicates lessons learned, important contacts, and any salient information for the incoming External Affairs Coordinator & Commissioner.
- **_ Résumé du poste:_**
- Le commissaire aux affaires extérieures est principalement chargé d'assister le vice-président chargé des affaires extérieures dans l'accomplissement de son mandat, de soutenir le vice-président chargé des affaires extérieures pour garantir la viabilité financière du portefeuille des affaires extérieures et d'assister le coordinateur des affaires extérieures dans ses tâches. Le commissaire est également chargé d'améliorer l'accessibilité du bureau des affaires extérieures, de contribuer à la restructuration du bureau des affaires extérieures et de faciliter la défense des intérêts extérieurs et la constitution de coalitions._

**_ Responsabilités:_**
- _ Soutenir les questions relatives aux affiliations du SSMU avec des associations étudiantes provinciales, fédérales ou internationales ;_
- _ Assumer d'autres tâches et responsabilités qui peuvent lui être confiées par le vice-président (affaires extérieures)._
- _ Développer les connaissances institutionnelles et l'infrastructure des affaires extérieures du SSMU, afin de centraliser et de rationaliser le portefeuille dans le cadre d'une vision à long terme visant à améliorer l'accessibilité du bureau des affaires extérieures pour les membres du SSMU ;_
- _ Examiner les documents et les archives pertinents du SSMU et d'autres associations étudiantes afin de formuler des recommandations pour la restructuration du bureau des affaires extérieures ;_
- _ Effectuer des recherches afin de remplir les mandats du Bureau des affaires extérnes ;_
- _ Soutenir le vice-président (affaires extérieures) dans les réunions liées à la défense des intérêts, en assistant à des réuni

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