Artist Coordinator 2024

2 weeks ago

Barrie, Canada Canadian Musicians Co-operative Full time

Artist Coordinators (AC) undertake most of the administrative and leadership responsibilities for the Pre-Professional Program (3P), and Emerging Artists (EA) programs. This role has been created to provide Post-secondary Artist Management, or Music Business students & graduates the opportunity to build experience working hands on coordinating and administering a number of different artists concurrently.

This position follows a hybrid work structure where employees both work from home or from the office/meet up location as needed, based on demands of specific tasks and projects.
Working from the office/studio or meet up locations is highly encouraged when working on tasks that require a high degree of collaboration, or in-person supervision.

Training and Workshops for this role may be online or in-person.

Due to federal funding requirements for this position, eligible applicants must:
- Be 15 - 30 years of age on their first day of work- Be a Canadian citizen, have a permanent resident card, or be protected under the Immigration and Refugee Protection Act- Be present in Canada while working
- Hold a valid Social Insurance Number, and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

Duties and Responsibilities of an Artist Coordinator

Artist Coordinators (AC) ensure that their assigned portfolio/cohort of artists are successfully completing tasks and achieving the outcomes of the 3P or EA program, on time and with excellence.

Using their administrative and leadership abilities, AC’s have three overarching responsibilities

Leadership and Management- Communicate and support achievement of work expectations with their team.- Foster a productive and creative work environment.- Artist Coordinators enjoy the opportunity to continue to develop their music industry knowledge via their own participation in the training and workshop components of the Artistic Program- Liaise with C.E.P. Coordinators to ensure your artists are properly scheduled for the full summer season to support municipal agreements, festivals & events, and other performances on the artistic calendar. Ensure to find replacements for artists who are unwell, and that this information is properly documented and communicated through correct processes.- Liaise with P.D. team to ensure your artists are attending all workshops, and participating as expected. Take immediate action if an artist misses a workshop.- Participate in rotating “Supervisor on Duty” shifts which ensure all artists are working safely, present on time and in their uniform shirt etc, as outlined in the SOD procedures, and complete and submit an end of shift report.
- Attend “Meet-Ups” as scheduled in the appropriate communities for your contract. (Some remote workers will be unable to attend any, if they are the only person working in their community, or province.)

Administrative & Data Completions- Liaise with C.E.P. Coordinators to ensure your artists are properly scheduled for the full summer season to support municipal agreements, festivals & events, and other performances on the artistic calendar. Ensure to find replacements for artists who are unwell, and that this information is properly documented and communicated through correct processes.- Liaise with P.D. team to ensure your artists are attending all workshops, and participating as expected. Take immediate action if an artist misses a workshop.- Ensure your artists are completing and submitting their post-training surveys after each workshop.- Complete reports and administrative duties in a timely and responsible manner, including the daily SOCAN data entry in the performance spreadsheet.- Provide support for the staffing of Co-op musicians at local events.- Collaborate and interface with other supervisors and managers across supporting departments.- Engage in daily 1:1 and group remote check-ins with musicians under their supervision (Your cohort, and when you are Supervisor On Duty)- Help schedule activities, keep logs, maintain records and prepare reports.
- Approve timesheets and time-off requests for participants under their supervision.

Creative and Artistic Development- Safely supervise, coordinate, plan and oversee the daily work activities of participants in the 3P program. Assist or monitor E.A.’s on a request basis.- Motivate and inspire participants and facilitate the artists’ growth through team and individual activities and goal-setting.- Assist in setting strategic long and short-term project goals and evaluate outcomes.- Provide feedback to ensure company goals and objectives are being met by each participant.- Support and uphold company policies including but not limited to safety rules and regulations, dress codes, and attendance.- Practise soft skills associated with artist management and arts administration.
- Participate in and lead training and workshops in areas of your expertise to develop additional career-

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