Scheduler

4 weeks ago


Listowel, Canada Listowel Wingham Hospitals Alliance Full time

**JOB** **POSTING - Cross Site -**

**current primary site - LISTOWEL**

**POSITION POSTING # L23-43**

**POSITION: Scheduler**

**UNIT: Human Resources**

**STATUS**:Full-Time**

**START DATE**:Immediate**

**SALARY RANGE: $27.24 - $32.17 per hour**

***:
As part of the Human Resources team and supporting all programs and services, the LWHA Scheduler is responsible for meeting a multitude of deadlines while being able to prioritize competing duties such as time entries for each two

**QUALIFICATIONS**:

- Post-secondary diploma in Business/Office/Medical Administration or Equivalent
- Minimum of 3 years’ experience in staff scheduling in a health care field preferred
- Experience with staff scheduling within a unionized environment and demonstrated sound working knowledge of collective agreement scheduling language preferred
- Experience with an electronic scheduling system preferred

**EFFORT**:

- Minimum physical Effort
- High degree of mental effort and analysis

**POSITION-SPECIFIC RESPONSIBILITIES AND TASKS**:

- Scheduling and call-in:

- Develop schedules for all departments in the hospital, consistent with collective agreement parameters and timelines or organizational policy.
- Issue and maintain vacation planners by working with managers on approvals and denials based on scheduling needs that support adequate staff availability and coverage.
- Call-in staff replacements for vacancies on unit schedules while following collective agreement guidelines.
- Educate and support other staff who perform short notice call-ins to ensure call in language is followed and there is supporting documentation and tracking in scheduling system
- Aim to resolve staff concerns or issues regarding schedules or pay and refer on to appropriate others as needed.
- Time entry:

- Verify scheduled hours and enter any changes such as overtime, shift swaps etc. into the scheduling system in preparation for payroll.
- Responsible for preliminary investigation of all payroll or time entry inquiries, including suggested scheduling or call-in errors, and where a discrepancy is confirmed and approved, prepare schedule adjustments with back-up to be entered into pay.
- Scheduling system responsibilities:

- Time entry and schedule development / maintenance
- Maintain call-in parameters consistent with each collective agreement or organizational policy.
- Perform system back-up.
- Set up new users and give security access.
- Develop test environments for testing staffing changes.
- Troubleshoot system problems and where necessary, work with LWHA IT department or supplier
- Assist managers in understanding report writing capabilities
- Provide education to new staff related to LWHA scheduling processes and practices.
- Additional duties may include report development and tracking of staff for HR-related activities.
- Lead, support or participate in key activities or action plans as identified on the HR Operational Plans
- Active member of applicable HR team meetings and huddles

**HOURS OF WORK**:Monday to Friday, 37.5 hours per week

**_Interested applicants are asked to apply, in writing, complete with full resume, indicating their qualifications and pertinent _**

**_skills to: _** Human Resources

**PLEASE REFERENCE POSITION POSTING NUMBER WITH YOUR APPLICATION**

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Listowel, ON N4W 2P5: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 2023-04-21


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