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Operations Coordinator, Indigenous Initiatives

2 months ago

Toronto, Canada George Brown College Full time

**CLOSING**:February 16, 2024

***

**Land**_ _**Acknowledgement**
- George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other._

**Equity Statement**_ _**

**GBC Vision**
- To be _a college renowned for its inclusion, excellence, relevance, impact, and leadership._

**Key Responsibilities**:

- Acts as the Administrator and first point of contact for Indigenous Initiatives team and activities by ensuring communication flow, organizing meetings and schedules, preparing materials, creating posters, and driving processes and improvements.
- Responds to requests for information about initiatives, events, and activities.
- Provides general consultation and awareness on culturally specific topics that reflects lived experience and Indigenous Ways of Knowing, Being and Doing.
- Supports a safe and welcoming student drop-in space, including ensuring lounge is open and prepared for visitors, tidies the space, and replenishes supplies.
- Determines students need and redirects to appropriate resources (counselling, financial aid).
- Promotes services and activities through college website and writes content for social media; liaises with Marketing, Communications and in-house (Digital Engagement Coordinator) for posting.
- Works collaboratively with the Indigenous Student Supports Specialist in organizing and coordinating events, workshops, and set-up of department activities.
- Organizes all technology and logistics including venue, invitation, catering, performers, volunteers, advertising, and invoicing.
- Oversees the day-to-day operations of the office, such as file management, note taking, printing, preparing for meetings.
- Leads the acquisition of promotional materials each year and works with vendors on design and final proofs of graphics on promotional items—includes tracking and replenishment of materials for all campuses.
- Maintains calendar for Director and Manager by arranging meetings, scheduling appointments, and managing their time effectively.
- Oversees the day-to-day financial activities of the department, events, projects, and services, verifying compliance with college requirements, as well as accepted accounting and audit principles.
- Other duties as assigned.

**Educational and Experience Requirements**:

- Three-year diploma/degree or equivalent from a recognized post-secondary institution in Business Administration, Marketing, or related field.
- Minimum three (3) years of administrative experience in a student service and/or community organization including planning for events/workshops.
- Demonstrated knowledge of Indigenous Ways of Knowing, Being and Doing acquired through courses, certificate (e.g., Indigenous Knowledges and Experiences certificate) or equivalent lived experience.
- Proficiency in MS Office Suite and databases.
- Experience in finance/monitoring budgets, working knowledge of accounting/book-keeping practices and principles.
- Background in marketing or promotion is an asset.

**Skills and Attributes**:

- Ability to prioritize multiple demands.
- Demonstrated good judgement, organizational, analytical, and administrative abilities.
- Demonstrated interpersonal and outreach skills.
- Ability to travel between campuses for events.
- Demonstrated commitment in delivering excellent service to others as this is key in supporting the success of our students and our College.
- Solid collaboration, teamwork, and people skills.
- Ability to lift up to 20 kg or 44 lbs (i.e., marketing material, swag, etc.).
- Flexibility in adapting to change and in participating in consultative decision-making processes.
- Demonstrated commitment to uphold the College’s priorities on diversity and equity.

**Interview process may consist of a practical skills component.**

**Notes**:

- The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews or offer.

**About Us**:
**George Brown College** prides itself on educating students through real-world learning, in the heart of Toronto. Our faculty and employees make this vision a reality, and we support them by making George Brown a **great place to work**. See why we are consistently ranked as one of **GTA’s top employers**.

**Why work here?**

George Brown College offers hybrid work opportunities, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters.