Purchasing Agent

Posting Number

**Posting Number**
- SS0578- Position Information

**Division**
- Finance & Facilities**Department**
- Finance**Supervisor Title**
- Procurement Manager, Financial Services**Location**
- Comox Valley(CV)**Posting Type**
- Internal/External Posting**Position Status**
- Temporary**If Others, please specify**

**Desired Start Date**
- 11/22/2024**Position End Date (if temporary)**
- 11/21/2025**Weekly work schedule (please indicate the start and end times for each day of work)**
- Monday to Friday 0830-1630**%**
- 100**Pay Grade**
- L: $34.47 - $36.63**Position Summary**
- Reporting to the Procurement Manager, Financial Services and working with a high level of autonomy the Purchasing Agent is responsible for the procurement of materials, supplies, services and capital equipment for the College, including complex tenders’ that achieve the best value for money; contract management for services and supplies procured; liaison with project leaders and managers with respect to procurement requirements and processes. Duties include deciding on the best available sources of supply, negotiating the terms of purchases, administering the vehicle fleet, and interpreting external legal requirements pertaining to procurement. The Purchasing Agent must maintain effective liaison with internal/external customers, College suppliers and other outside agencies.

The Purchasing Agent ensures that College purchasing is executed ethically by assisting in the development of college purchasing policies, developing and implementing purchasing procedures and standards that align with College policies and meet all legal requirements. Provide information on policies, procedures, standards and contract law related to purchasing to College personnel at all levels.

The Purchasing Agent is aware of the Mission and Values of North Island College, incorporating and practicing those values.**Position Competencies**
- Job Knowledge
- Judgment
- Teamwork
- Planning & Organization
- Customer Service Excellence
- Communication & Interpersonal Skills

**Duties & Responsibilities**
- 1. The Purchasing Agent is responsible for the acquisition of supplies, equipment, and services. The Purchasing Agent must develop and establish continuous sources of supply, negotiate prices and terms, negotiate contracts of a complex technical nature and ensure vendors comply with all terms, conditions, and delivery.
2. Assists with and provides recommendations into the development of a strong policy framework for College purchasing within the provincial framework, and where applicable, federal purchasing legislation and regulation.
3. Responsible for adhering to external legal requirements regarding procurement, such as new legislation, Provincial purchasing standards, Provincial Internal Trade Agreement, Freedom of Information Right to Privacy, BC Provincial tax exemptions, GST regulations, Revenue Canada Customs and Excise: duty exemption declarations.
4. Initiates, develops and implements purchasing procedures, processes and best practices that align and support College policies; develops and updates purchasing forms and documents and ensures their appropriate use by College personnel;
5. Coordinates development and approval of standard and non-standard Requests for Proposals (RFP’s), Requests for Quotations (RFQs), Requisitions for Information (RFIs) and Tenders, using BC Bid as appropriate
6. Support the Purchasing department staff by providing functional supervision to the Purchasing Assistant - Central and guidance as required, assisting in their training and development.
7. Responsible for ensuring purchasing is executed ethically and within agreed deadlines, to maximize inventory investment and minimize losses; by standardizing materials, where appropriate, and negotiating all terms, including delivery and performance.
8. Maintain the approved vendor list, communicate the College’s expectations to vendors, analyze performance of vendors and notify vendors of non-performance, assist in resolving conflicts with suppliers Maintain, update and test related functions on the Colleague, Finance Purchasing module, as required.
9. Effective and professional communications with College management and staff to develop collaborative relations with College staff, suppliers and other relevant groups.
10. Disseminate information required in decision making to the College Directors; Deans; Managers; Department Chairs. Create reports that service college department’s budget needs and collaborate with others as required.
11. Provide guidance to college managers, departments and staff in the procurement of goods and services.
12. Conduct regular audits of requisitions to ensure appropriate authorization, coding and vendor information. Authorize all purchase orders and other contractual agreements related to purchasing.
13. Leads or participates as a member of evaluation committees and contract negotiating teams, adhering to all purchasing regulations,