Clerk, Mill

Description

**Improve the processes of today**
**Define the best practices of tomorrow**

At Côté Gold, we focus on what we contribute, not just what we extract. We believe that in order for prosperity to be sustained, it must be shared, it must support the well-being of our employees and our communities, and it must be achieved with mínimal impact to the environment.

Côté Gold is being developed in partnership with the Mattagami First Nation, Flying Post First Nation and Métis Nation of Ontario, Region 3.

The open-pit gold mine is a joint venture between IAMGOLD and Sumitomo Metal Mining Co. Ltd. and is operated by IAMGOLD. We are located near Gogama, Ontario, with access to stable infrastructure and strong connections with our local communities.

**Accessing Opportunities at Côté Gold**

**CLERK, MILL**

The Mill Clerk will provide clerical and administrative support to the mill team, which may include procurement, contract support, billing/invoicing, mill supplies / consumables management, PPE and dry management, records management, report generation, preparing correspondence and general data processing.

**Key Responsibilities**

Area 1:
Provide clerical support to the mill department.- Demonstrate organizational skills and ability to respond to multiple and often competing priorities.
- Maintain computerized filing systems including generating labels, archiving, and retrieving files.
- Prepare and/or validate expense reports ensuring accuracy and compliance with policies and code of ethics.
- Input of data entry for spreadsheets.
- Provide general clerical functions that include, but are not limited to, filing, data entry, and procurement of supplies.
- Assist with coordinating inventory counts.
- Support administrative requirements related to payroll.
- Administrative requirements related to billing, credit memos, receiving and payables.
- Manage and provide updates related to employee training records.
- Additional tasks from the mill department, as required.

Participate in process improvement initiatives to support administration efficiencies.

Area 2:
Administrate schedule and travel coordination for on-site mill personnel.- Prepare, book, follow-up and verify employee travel arrangements with the travel and camp teams.
- Provide cross-shift coverage for other Clerical personnel as required.
- Co-ordinate travel arrangements to and from site as well as on site (Busing from Sudbury/Timmins, site accommodation, flights where required for exceptional travel) for all mill personnel.
- Assist in data entry and management of site personnel roster/schedule.
- Co-ordinate with Off-site administrative and travel co-ordination staff in this aspect

Area 3:
Work collaboratively with others to deliver clerical support.- Interact with all staff, as well as contractors, to coordinate activities and requirements.
- Work with supervisors on administrative and logístical tasks.
- Assist H&S department to execute required H&S Management systems and data is entered and managed as required.
- Provide operations management & supervisors with actions triggered by H&S management system for execution in the field.
- Provide maintenance management and supervisors with daily staffing levels and other logístical support.

Area 4:
Data processing and data integrity.- Assist mill personnel to review operational data and ensure integrity of said data in key systems (Oracle, Vizia and EAM)
- Assist in data entry and management of site personnel roster/schedule
- Assisting mill management to compile data and information for weekly and monthly reports and presentations.

Qualifications

**Minimum Requirements and Nice To Haves**

minimum qualifications, formal education, certifications or equivalents
- High school diploma with related post-secondary training and/or advanced business and management courses.

Work experience - Nature & Length
- A minimum of 3 years of related work experience.
- On-site/camp experience is considered an asset.
- _Additional qualifications - Competency requirements
- Computer literate and proficient in word processing, data entry, spreadsheets, and PC based presentation graphics.
- Working Knowledge with MS office package is required particularly the use of Excel and Power point.
- Experience with ERP systems like Oracle, SAP or similar is required.
- Effective communication skills, verbal and written.
- Proven ability to balance several tasks simultaneously and excellent organizational skills.
- Ability to work with others in a team environment.
- Flexibility to undertake a variety of assignments.
- Pleasant and courteous in interpersonal interactions.
- Fluency in English; French would be an asset.
- Highly motivated and independently driven with a sense of urgency.
- Ability to create dash boards using the power of BI is a great advantage

**What We Offer**

IAMGOLD believes in rewarding outstanding performance with an equally outstanding total rewards package. Our attractive offerings