Clk 15r

Posting Title- CLK 15R - HR Operations Assistant- Position Classification- Clerk R15- Union- N/A- Work Options- Location- Victoria, BC V9B 6X2 CA (Primary)
- Salary Range- $59,015.56 - $66,749.47 annually- Close Date- 9/25/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Office of the Auditor General- Ministry Branch / Division- Strategic Human Resources- Job Summary**HR Operations Assistant**
**Classification**:Clerk 15
**Salary**: $59,015.56 - $66,749.47

**Job Type**:Regular Full-Time
**Location**:Victoria, BC
**An eligibility list may be established for future vacancies.**

**Do you want to be part of a challenging and rewarding work community?**

The Office of the Auditor General of B.C. (OAG) is an independent office of the legislature that contributes to excellence in effective and accountable government. We offer opportunities for career growth, an excellent compensation package, and flexible working arrangements.
Our office promotes trust, cooperation, and teamwork in a diverse, inclusive, and respectful environment. We are committed to creating and reinforcing diversity, equity, inclusion, and psychological safety - creating a safe environment where everyone feels they belong and are encouraged to bring their whole selves to work. We support each other, celebrate our successes, and encourage a healthy work-life balance for everyone. Our staff events are socially, physically, and emotionally nourishing - with lots of great food - and fun
Interested in growing your career? We offer support for your professional development and education and reimbursement of your professional dues. Other benefits include:

- Extended health benefits,
- Policies and benefits to support your personal and family needs,
- Public service pension,
- Life insurance and
- Confidential employee and family assistance program.

Our downtown Victoria location supports collaboration and includes a gym, indoor bike storage, and decks with views of the beautiful Inner Harbour.**About the Role**
Reporting to the HR Advisor, the HR Operations Assistant provides administrative, technical, and planning support for human resources initiatives within the OAG.
This person in this position provides general human resources and technical services to support decision-making and recruitment activities. They are responsible for accurate and timely processing of staffing, pay, benefits, and leave actions, the entry and maintenance of human resource data and information, and transactional and inquiry services for staff, including managing and tracking HR service requests, and requests for information related to terms and conditions of employment.

**Accountabilities**
- Supports the HR department in the areas of recruitment, onboarding, offboarding, employee relations, learning and development, occupational health, safety and wellness, engagement, analytics and reporting, internal communications, and strategic projects.
- Manages organizational charts and processes staffing change updates in PeopleSoft.
- Administers employee records, ensuring completeness, accuracy, and compliance with regulations.
- Coordinates training registrations for employees.
- Manages the Employee Lifecycle Management system (ELMO), including consulting with IT to update and improve the system.
- Coordinates onboarding activities by providing guidance to managers and supervisors about orientation resources and tools, and leading orientation presentations for new staff.
- Contributes to the development and implementation of HR policies, procedures, and initiatives aligned with organizational goals and best practices.
- Liaises with BC Public Service Agency (PSA) and external platforms to post vacancies.
- Coordinates full cycle recruitment and selection processes for the Office, including:

- updating job profiles, postings, and recruitment materials,
- creating interview packages for hiring panels and maintain competition files,
- providing information about recruitment processes and employment information to applicants,
- administering assessments, scheduling interviews, and issuing competition notifications, and
- drafting offer letters and coordinating employee onboarding.
- Receives, processes and follows up on Criminal Record Checks for new hires.
- Provides administrative services for the HR team, including scheduling meetings, taking minutes, and preparing agendas, as well as coordination with internal departments and external agencies (e.g. PSA).
- Prepares documentation for appointments, probationary completion, salary increase letters and TA conclusion letters, including liaising with payroll and data entry changes.
- Develops and maintains tracking and monitoring systems to ensure timely processing of probationary periods, leaves, and temporary assignments.
- Organizes and coordinates OAG recognition events (e.g. employee awards, long service awards, public service week activities, and celebration events) and