Data Entry Clerk

1 month ago

Concord, Canada DSBG Full time

**ROLE & RESPONSIBILITIES**

Main role is to assist the Finance & Operations Manager in day to day duties inclusive of the following
- Take detailed phone messages and relay information to appropriate personnel
- Greet incoming visitors and direct them to the correct person
- Check mail regularly and categorize
- Management of the physical office (including: maintaining inventory of supplies, the purchase and delivery of supplies
- Scan and organize various documents
- Bank Deposits when necessary
- Review subcontractor and supplier invoices and ensure they are correct and code accordingly and process for approval
- Utilize computerized accounting software programs to ensure day to day processes of Accounts Receivables / Accounts Payable and client billing transactions are performed accurately. Extensive knowledge on the full accounting cycle including reports, accruals, billing, reconciliations etc.
- Monitoring budgets and monthly tracking charts
- Assist in preparation of monthly cheques (Accounts Payable)
- Management of Trade insurance, WSIB and other Health & Safety Documentation and follow up
- Assist the Finance & Operations Manager with audits, report and various accounting projects. Ability to assist in generate reporting to Finance & Operations Manager
- Data Entry & Organization of files
- Generation of meeting minutes and notes
- Maintain office files, databases and records, including the ability to perform audits
- Analytical mindset with ability to resolve issues independently, escalating issues to your supervisor when appropriate
- Work independently and proactively to manage multiple deliverables and timelines.
- Attend & participate in bi weekly team meetings
- Pick up client cheques as required

**QUALIFICATIONS**
- 3 years of Accounting, Administrative, Bookkeeping experience and Comprehensive knowledge of accounting principles and practices
- Attention to detail and accuracy in data entry and record keeping
- Fast Learner and effective time management skills
- Ability to have phone conversations with trades, clients and team members
- Proficiency in Google based systems is an asset
- hands on experience in Quickbooks (as an asset)
- Experience with BuilderTrend (as an asset)
- Knowledge of Excel (as an asset)
- Strong verbal and written communication skills
- Strong multitasking and organizational skills
- Ability to problem solve using sound judgement and reasoning
- Valid drivers license & vehicle (as an asset)
- Post secondary diploma or degree in related field

**SALARY COMPENSATION**:

- competitive salary compensation
- reimbursement for work related travel
- good team environment
- working hours 8am - 4:30pm (and or as hourly basis)

**JOB TYPE**:

- Hourly in office and option for remote work

**BENEFITS**:

- upon 3 months employment

**DRIVERS** **LICENCE**:

- driver licence and access to personal vehicle (preferred and as an asset)

**Job Type**: Part-time

**Salary**: $18.00-$20.00 per hour

Expected hours: 25 - 30 per week

**Benefits**:

- Extended health care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Data entry: 2 years (required)
- Bookkeeping: 2 years (required)

**Language**:

- English (required)

Work Location: Hybrid remote in Concord, ON L4K 0K7

Expected start date: 2024-04-01

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