Training and Safety Administrator

1 month ago

Red Deer, Canada FortisAlberta Inc Full time

**ABOUT US**
At FortisAlberta we invest in our greatest resource - our people. As Alberta’s largest electricity distribution provider, we are positioned for growth. Each day, FortisAlberta employees strive to exceed customer expectations while maintaining a focus on our commitment to safety.

**APPLICATION DEADLINE: June 1, 2023**

**TITLE**: Training and Safety Administrator (U23-199)
**DEPARTMENT**: Safety and Environment
**WORK LOCATION/OFFICE**: Red Deer - Employee Development Centre
**STATUS**: 01 Full Time - Salaried
**NUMBER OF HIRES**:1

**WHY JOIN OUR TEAM?**
At FortisAlberta, our employees’ matter. We work in a customer-focused and team-oriented environment where the safety of our employees and communities is paramount, our customers’ needs are a top priority and the reliability of their electricity service is critical. By joining the FortisAlberta family, you will become part of a collaborative and communicative culture, one that is respectful of our history, while focused on the future and the opportunities it brings. At FortisAlberta, we power Alberta communities and empower our people to do their best work.

**DESCRIPTION**:
**_ _**

The Training and Safety Administrator reporting to the Manager Employee Development Centre, will be responsible for the administrative functions for the Employee Development Centre and Health and Safety team. Specifically, this position will provide administrative support for the development and delivery of training, safety programs and initiatives.

**DUTIES & RESPONSIBILITIES INCLUDE**
**(but not limited to)**:

- Support training course and program management by maintaining accurate records in the Learning Management System (LMS); this includes data entry, tracking, reporting, auditing, and updating program-specific workbooks.
- Act as a point of contact for employee and manager inquiries and requests regarding training, safety programs and processes.
- Monitor the timely completion of pre-requisites and applicable qualifications to determine the audience for technical and compliance training.
- Coordinate scheduling and notifications for internal and external training.
- Coordinate the setup of required employee and contractor training including scheduling internal Subject Matter Experts (SME) and external vendors, participants, catering, rooms and resources.
- Work with SMEs to maintain technical training materials, this includes editing, formatting, updating documents, coordinating in-house and external print requests to meet deadlines.
- Coordinate OH&S mandatory training to ensure legal and legislative compliance, including running deficiency reports, identifying vendors and SMEs within the LMS.
- Organize and assist in the facilitation of internal and external meetings. preparing agendas, taking, and distributing meeting notes, etc.
- Create and maintain process documentation that supports the training functions.
- Maintain, store, and distribute confidential information and records to internal and external stakeholders.
- Assist the manager with financial and month-end reporting for operating and capital budgets; this includes coding and tracking invoices, completing monthly accruals, and assisting with variance explanations.
- Provide administrative support to the Health and Safety team as required; this includes maintaining accurate records pertaining to company-wide Health and Safety programs.
- Manage the FLIPS Portal, providing reports, summarizing incidents and ensuring data integrity for the FLIPS and Safety Audit tools.
- Act as a SME for the Safety Audit Tool; this includes developing and delivering training and providing technical support for staff.
- Support the Quality Management Program (QMP) and coordinate with the Project Management Team to determine how QMPs are assigned. assembling work order packages and tracking/recording results for required safety codes audits.
- Complete and deliver various reporting requests for third party agencies and external audits.
- Perform audiometric testing and custom ear protection fitting for employees as required.
- Support the development and maintenance of standards, policies, and procedures.
- Support the EDC and Work Methods team with data entry tasks including exception time entry, service requests, invoice processing for 3rd party vendors, and authorization numbers for Prescription Safety Eyewear
- Assist with other tasks and projects as required.

**KNOWLEDGE, SKILLS & ABILITIES**:

- Strong customer service focus with the proven ability to develop and maintain effective relationships with team members, internal and external stakeholders.
- Strong written and verbal communication skills as demonstrated in the management of requests while working with other departments and team members.
- Excellent interpersonal skills with the ability to coach, influence and persuade others.
- Demonstrated ability to maintain, store and manage the release of confidential information.
- Proficiency with a Le

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