Supervisor, Superintendents Office

3 weeks ago

Toronto, Canada Toronto Catholic District School Board Full time

APPLICATIONS ARE INVITED FOR THE POSITION OF

SUPERVISOR, SUPERINTENDENTS OFFICE

FACILITIES SERVICES, PLANNING & DEVELOPMENT & ENVIRONMENTAL SUPPORT

NON-UNION LEVEL 9- $75,341 - $90,409

**Our Vision**:
At the Toronto Catholic District School Board, we transform the world through witness, faith, innovation and action. Servant-leadership that is visionary, empowering and inclusive is a fundamental characteristic of our Board. We seek colleagues who demonstrate a powerful personal mission and commitment through action to these principles. We are committed to fairly and objectively recruiting and selecting leaders and staff who are excellent role models, visionary and innovative, student-focused, committed to diversity, inclusion and equity and are also collaborative in building a Catholic community.

**TORONTO CATHOLIC DISTRICT SCHOOL BOARD**:
The TCDSB is an inclusive learning community rooted in the love of Christ. We educate students to grow in grace and knowledge and to lead lives of faith, hope and charity. At Toronto Catholic, we have a long and distinguished history of providing excellence in Catholic education for the Toronto community. Catholic Social Teachings, the Ontario Catholic School Graduate Expectations and the Board’s Pastoral Plan are foundational to our exemplary approach to teaching and learning in the 21st century.

The TCDSB is proud to be a significant part of the fabric of publicly-funded Catholic education in the province of Ontario. We serve more than 90,000 students in more than 195 Catholic schools in the city of Toronto and represent close to 475 000 catholic school supporters.

**CRITERIA FOR AN INTERVIEW**:
Minimum three-year community college diploma or degree related to Business Administration or an equivalent combination of relevant education and experience

Minimum two (2) years’ experience in an executive administrative role with Supervisory experience

Experience working with multiple stakeholders (internal and external)

Experience working in a planning and facilities environment is an asset

Familiarity with the school district’s organizational structure, programs, policies and procedures is an asset

Working knowledge of the Education Act, various relevant regulations, collective agreements, and of the Ontario public education system in general, would be an asset

Excellent organizational, interpersonal oral and written communication skills

Experience with SAP and E-Scribe an asset

Proven excellent interpersonal and organizational skills and maintain a high level of tact, diplomacy and confidentiality

Must be able to organize and ensure timely completion of multiple tasks and priorities

Demonstrate flexibility and ability to deal with constant demands, deadlines and interruptions

Availability and flexibility to work outside core office hours as required

**MAJOR DUTIES AND RESPONSIBILITIES**:
Reporting to and under the direction of the Superintendent of Facilities Services, the Superintendent of Planning & Development Services and the Superintendent, Environmental Support Services, this position plays a vital role in providing administrative support in the efficient operation of the Superintendents' Office. This position will be expected to work cross-functionally and collaboratively with multiple teams to coordinate and manage specific administrative and supervisory tasks while maintaining priorities of the departments. Duties and responsibilities include, but are not limited to the following:
Support the Superintendents’ with a broad range of administrative activities to ensure the effective day to day operations of the office, including coordinating work flow providing updates on all current and emerging issues of importance, including sensitive and confidential matters

Assist with the preparation of correspondence related to confidential real estate and development initiatives, board reports, minutes and agendas etc.

Develop/maintain an Excel spreadsheet for retrieval of confidential appraisal reports and real estate agreements, including Agreements of Purchase and Sale, Minutes of Settlement, and all matters related to expropriations; track the status of all pending real estate agreements and diligence requirements related to property agreements

Oversee divisional administrative processes/procedures and provide supervisory oversight and direction to secretarial staff for the purposes of daily coverage and with respect to staffing; scheduling; delegation of workload; provision of back up administrative support to other management staff; vacation scheduling as required within the various Superintendents’ areas

Develop and implement new tools and methods for the continual improvement and efficiency of practices and processes

Provide informal guidance and/or support to multi-disciplinary teams in establishing goals, objectives and deliverables

Assist in the preparation and monitoring of departmental budgets

Assist with the maintenance of databa

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