Section Administrator

**Job Information**

Job Requisition ID: 63948
Ministry: Agriculture and Irrigation
Location: Leduc
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: November 14, 2024
Classification: Administrative Support 5

**Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936.34 - $61,138.98/year)

The **Trade, Investment and Food Safety Division (TIFS)** expands and diversifies Alberta’s food and bio-product manufacturing sector in local and global markets while also providing effective food safety assurance systems.

The **Food and Bio-Processing Branch (FBPB)** provides scientific and technical expertise, business development services and specialized facilities to support product/process development, scale up and commercialization of food and non-food products for companies serving local, national, and global markets.

**Role Responsibilities**:
Are you a driven and enthusiastic administrative professional? Do you pride yourself on your exceptional organization, verbal and communication skills? Are you proactive in ensuring meticulous attention to detail and strengthening interpersonal skills? Your planning and organizational skills will enable you to coordinate meetings, prepare agendas and minutes, and follow up on resulting action items.

If this sounds like you, then the Section Administrator position supporting the Food Science and Development (FSAD) Section with the Ministry of Agriculture and Irrigation (AGI) may be the perfect opportunity

Reporting to the Food Science and Development Director, the Section Administrator is a primary point of contact for the Alberta Food Centre (AFC) in Leduc, Alberta. The Section Administrator is instrumental in creating a welcoming environment for clients, tenants and guests to the Centre that fosters the growth and commercialization of food, beverage and ingredient manufacturing companies.

This position provides a full range of complex administrative services to senior managers for AFC’s FSAD and Operation’s Sections. Responsibilities include supporting both Section’s staff and clients/tenants at the AFC. Specific Section financial administration tasks, client/tenant service agreement preparation, company WCB and insurance checks, corporate services administration, and direct support to two senior managers and section management teams. The position is a key contact between the AFC’s FSAD and Operations Sections, and the Action Request Tracking System (ARTS), finance, information technology, and human resources. This position requires a high level of confidentiality, initiative and problem-solving. The Section Administrator works with the other administrative staff in the Branch to ensure coverage of critical administrative support functions, including reception duties at the AFC.

Please

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

- **Creative Problem Solving**: Creative problem-solving abilities will allow you to identify and create innovative solutions to address needs and challenges for Alberta, such as filling information gaps, publishing, etc.
- **Agility**: You readily adapt to changing communication and information needs and priorities in the Section/Branch/Ministry.
- **Drive for Results**: You will provide maintenance and delivery of Section and Branch information products and ensure that work aligns with ministry objectives and clients’ needs.
- **Build Collaborative Environments**: Working closely with others in Agriculture and Irrigation, you will act as a trusted resource to build and maintain relationships and ensure the delivery of timely and quality information and analysis.
- **Develop Self and Others**: You are committed to lifelong learning and desire to invest in the long-term capability of yourself and others.

**Qualifications**:
High school diploma and a minimum of **three (3) years of related work experience** is required.
- Additional requirements include experience with:

- Drafting correspondence
- Minute taking
- Data entry
- Copy editing
- Microsoft Office Suite (Excel, Outlook, and Word) and Adobe Acrobat Pro
- Assets include experience with:

- Action Request Tracking System (ARTS)
- Records management
- SAP (1GX)
- SharePoint

Preference will be given to those with experience administering contracts and financial administration (procurement, invoicing, vendor management, etc.).

**Equivalencies** maybe considered - directly related education or experience considered on the basis of:

- 1 year of education for 1 year of experience; or
- 1 year of experience for 1 year of education

Minimum recruitment standards outline the minimum education and