Office Support Worker

5 months ago

Hamilton, Canada SACAJAWEA NON-PROFIT HOUSING INC. Full time

Title: Office Support Worker - Anishinaabe Indigenous Organization, Hamilton ON

Reports To: Program Manager

**Summary**

The Office Support Worker will be required to perform an array of administrative duties including secretarial and receptionist duties in an indigenous organization while incorporating Indigenous culture as a way of being into the organization.

Additional responsibilities include managing a manual ledger, taking minutes during meetings and scheduling appointments for all departmental managers. The Office Support Worker is also accountable for drafting, reviewing and editing time-sensitive correspondence sent by the management team. Other duties, relevant to the position, shall be assigned as required.

**Job Duties**
- Provide administrative support to all departmental members.
- Incorporate Indigenous Culture as a way of being and knowing in the organization.
- Perform basic bookkeeping functions such as updating the ledger manually and issuing rental receipts.
- Review and prepare all documents, reports, and other correspondence materials for the management team.
- Coordinate departmental office activities.
- Review, evaluate and distribute all incoming and outgoing mail.
- Take and transcribe dictation notes and meeting minutes.
- Maintain a high level of confidentiality in all interactions.
- Assist with report and presentation preparation.
- Maintain a professional image and demeanor with all employees, management, executives and visitors at all times.
- Maintain and monitor office supply inventory levels and place orders as required.
- Other duties, relevant to the position, shall be assigned as required.

**Requirements**:

- Secondary School Diploma required.
- Business Administration diploma or equivalent,
- 1-3 years' experience as an Office Support Worker, or relevant role, considered an asset preferably working within an Indigenous community.
- Proficient use of various office-based software including Microsoft Office 365.
- Demonstrated understanding of and has experience working in an indigenous cultural environment; preferably for an indigenous, non-profit organization.
- Demonstrates Indigenous cultural competency including awareness, knowledge and understanding of the impacts of colonialism and systemic issues.
- Recent Criminal Record Check

**Work Conditions**
- Busy office setting.
- Manual dexterity is required to use desktop computer and peripherals.
- Interacts with public at large.
- Ability to conduct and attend presentations.
- Sitting for long periods.
- Repetitive work.
- Overtime may be required.

**Salary**

$44,850.00 plus benefits after three month probation period

**Hours**

Monday to Friday - 8:30am - 4:00pm

37.5 hours per week

Pay: $44,850.00 per year

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

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