Production Scheduler/ Receptionist
6 months ago
Job Overview:
General Duties:
- **Creating and Managing Schedules**:
- Develop daily, weekly, and monthly schedules for upcoming projects, production and installtions.
- Adjust schedules as needed based on changes or unforeseen circumstances.
- **Communicating with Staff**:
- Inform employees about their schedule and any schedule changes.
- Address any scheduling conflicts or concerns that client and may have.
- **Coordinating with Different Departments**:
- Work with various departments to understand their scheduling needs.
- Ensure that schedules align with overall organizational goals and deadlines.
- **Using Scheduling Software**:
- Utilize scheduling software to create and manage schedules efficiently.
- Troubleshoot and resolve any issues with scheduling software.
- **Maintaining Records**:
- Keep detailed records of schedules, changes, and employee attendance as well as project details and information.
- **Manufacturing**:
- Schedule production runs and ensure the availability of materials and staff.
- Coordinate maintenance schedules for machinery and equipment.
- Coordinate with suppliers and subcontractors to ensure timely delivery of materials.
- Schedule deliveries and pickups, ensuring timely and efficient transportation.
- Handle inquiries and complaints related to scheduling from clients or customers.
- Ensure high levels of customer satisfaction by managing appointments and service schedules effectively.
- **Optimization**:
- Continuously look for ways to improve scheduling processes and increase efficiency.
- Implement best practices for resource allocation and time management.
Skills and Qualifications
- **Attention to Detail**: Ensuring schedules are accurate and conflicts are minimized.
- **Communication Skills**: Clearly conveying scheduling information and resolving issues.
- **Organizational Skills**: Managing multiple schedules and tasks simultaneously.
- **Problem-Solving**: Quickly addressing and resolving scheduling conflicts.
- **Technical Proficiency**: Using scheduling software and other relevant tools effectively.
- **Time Management**: Balancing the needs of various stakeholders and optimizing the use of resources.
Schedulers play a crucial role in maintaining smooth operations within organizations by ensuring that personnel, resources, and activities are well-coordinated and managed efficiently.
Pay: $17.00-$28.00 per hour
Expected hours: 36 - 44 per week
**Benefits**:
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Morning shift
- Weekends as needed
Supplemental pay types:
- Commission pay
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Schedule management: 1 year (preferred)
**Language**:
- English (preferred)
Work Location: In person
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