Juniors Camp Program Manager at Ilsc Toronto

2 months ago

Toronto, Canada ILSC Education Group Full time

**ROLE**: Juniors Camp Program Manager at ILSC Toronto

**REPORTS TO**: Director of Junior Programs

**DURATION OF PROGRAM**: 6 weeks, July 2 to August 13, 2023

(Pre-program staff training from June 28-June 30, 2023)

ILSC Education Group is seeking an experienced, qualified and dynamic leader to take overall responsibility for the successful delivery of our Juniors Camp program at ILSC Toronto.

Our Juniors Programs combine academics, accommodation and activities for our young students ages 13 to 17. The Juniors Camp Program Manager is responsible for coordinating and collaborating with these separate departments to ensure our students receive a cohesive, quality summer program experience.

In addition to this coordination, the Juniors Camp Program Manager is responsible for creating a structured, caring and supportive environment for our young students through monitoring their attendance, performance, well-being and general success within the program. The role requires developed organizational skills, a high sense of responsibility, exceptional interpersonal and communication skills, a willingness to take initiative and an ability to problem-solve.

This is a key management role. The Juniors Camp Program Manager role is a **full-time, fixed term position**. Due to the nature of the work, your hours may vary and may be irregular.

**The schedule timeline and hourly requirements are as follows**:

- Full time hours on-site a will begin on June 28, 2023, until August 13, 2023
- Pre-program staff training will take place from June 28, 2023, to June 30, 2023
- Remuneration is $1050/week

**Duties and Respo**nsibilities**

The job duties of this position include, but are not limited to:
**Program Set-Up and Closure**

**Recruitment**
- In collaboration with the Director of Juniors Programs, will participate in the interviewing and hiring of the 2 Toronto Activities Coordinators (1 general and 1 groups-focused)
- In collaboration with the Activity Coordinators, will lead the interviewing and hiring of the activity leaders for Toronto Juniors Program
- Support recruitment and training of Juniors and Groups related staff as required

**Planning**
- In advance of summer program start date and, in collaboration with all departments, inventory program and curriculum materials for the Toronto Juniors Programs such as T-shirts for students and staff, bus transportation cards, SIM cards if required, lanyards etc.
- Lead preparations and arrange all activity bookings for the Toronto Juniors Program including obtaining quotes, creating/updating reservations and managing the budgeting and invoicing of these bookings
- In collaboration with the Director of Junior Programs, create and manage policies, procedures, and support systems for the Toronto Juniors Program

**Program Management**
- Oversee the Activity component of the Toronto Juniors Program
- In collaboration with the registrations team, prepare weekly intake lists. Oversee weekly orientations for new intake of students
- Initiate weekly meetings with registrations, accommodations, activities, and academic department heads
- Responsible for scheduling staff for all Juniors and Groups activities
- Lead daily communication with the Activity Coordinators to provide support and address any issues or concerns quickly
- Provide weekly written program status reports to Director of Juniors Programs and Director of ILSC Toronto
- Develop end of program report providing an overall assessment and recommendations for improvement for Toronto Juniors Program
- Ensure that all ILSC rules, procedures and directives are understood and adhered to in full by all Juniors Program staff and students
- In collaboration with the Activity Coordinators, assess staff performance/success and provide support as required

**Student and Staff Supervision and Support**
- Plan and lead student orientations, ensuring that students have a clear understanding of staff roles, school rules and disciplinary procedures
- Ensure the safety and welfare of the students, managing any student or staff welfare issues during the program including student illness and staff/accommodation issues and advising the Director of Junior Programs and Director of ILSC Toronto, as appropriate
- Oversee student discipline as required, in line with ILSC policies
- Manage student attendance and participation in all aspects of the program
- Collaborate with student advising team to ensure student satisfaction/support
- Schedule weekly meetings with Group Leaders (chaperones accompanying a group of students employed by travel agency) and to ensure program satisfaction
- Schedule weekly meetings with students who did not travel as part of a group, to gauge satisfaction and provide support as needed
- Distribute, collect, and summarize student feedback forms

**Skills and Attributes**

**Essential**
- Experience managing a team in either an educational setting, camp, or recreational environment
- 3+ years’ experience working w

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