Deputy Clerk

Temporary Contract (Up to 18-Months)

Competition # 2024-16

The Township of Georgian Bay is a growing water-based community located in the District of Muskoka along the eastern shore of beautiful Georgian Bay. We have a multitude of inland lakes, are a gateway to the world-famous 30,000 Islands and the access point to Georgian Bay Islands National Park. Steeped in history, our cultural roots are an important part of our community.

The Township has a permanent resident population of approximately 3,500 and an additional seasonal population of around 17,500. The municipal office is located in Port Severn which is a short commute from Barrie, Midland, Orillia, Parry Sound, and surrounding areas.

**Overview**:We are looking for a Deputy Clerk to join our team for an up to 18-month temporary contract. This position will provide support to the Director of Corporate Services/Clerk in performing the statutory duties of the Clerk under the Municipal Act and other legislation, as well as provide corporate administrative services to Council, committees, corporate records management, licencing, cemetery, Administrative Monetary Penalties System (AMPS), municipal and school board elections, real estate portfolio, and the Municipal Freedom of Information & Protection of Privacy Act (MFIPPA) compliance.

**Duties include but are not limited to**:

- Provides municipal information to Council and the public and answers general enquiries.
- Acts in the place of the Director of Corporate Services/Clerk as required, including acting as a signing officer to provide authentication and corporate authority to legal documentation, and as a Commissioner of Oaths. Also acts as the designate at statutory meetings.
- Maintains the municipal website by uploading electronic files and content, as required. Edits and transcribes documents to ensure the compatible file format before uploading.
- Coordinates flag raisings and acts as an alternate member of the Emergency Control Group.
- Compiles, prepares, and publishes the agenda for Council, Planning Council, Committee of the Whole, Committee of Adjustment, and various committee meetings. Acts as the Secretary-Treasurer for the Committee of Adjustment, as required.
- Facilitates hybrid (in-person and electronic) meetings for Council and committees including management of the streaming, recording, and conferencing systems.
- Maintains the Township’s electronic document records management system (EDRMS) by implementing electronic record keeping methods including development of by-laws and policies relating to records retention.
- Respond to Freedom of Information (FOI) requests by searching and compiling responsive information as per the Municipal Freedom of Information & Protection of Privacy Act (MFIPPA).
- Coordinates the sale of graves at the MacTier Union Cemetery, schedules internments with the public and in consultation with Township parks staff, and prepares annual cemetery reports to the Bereavement Authority of Ontario (BAO).
- Licencing and permit issuance for liquor licences per the Alcohol & Gaming Commission of Ontario (AGCO), lottery licencing per the AGCO, marriage licences and officiating marriage solemnization ceremonies, and issuing of other licences or permits as directed by by-laws, policies, or legislation.

**Knowledge/experience**:

- College Diploma or University Degree in Municipal Administration or a related field.
- Completion of the Municipal Administration Program.
- Accredited Municipal Professional (AMP) designation is an asset, or willingness to obtain.
- 3-5 years of related progressively responsible experience within a municipal environment.
- Knowledge of the Municipal Act and all legislation relevant to the municipal setting such as the Municipal Freedom of Information & Protection of Privacy Act, and the Funeral, Burial & Cremation Services Act.
- Ability to manage confidential information and to exercise discretion and sound judgement regarding sensitive or confidential information.
- Experience with an electronic document records management system (EDRMS) and an agenda management software is an asset.
- Experience with meeting streaming, recording, and conferencing software an asset.
- Knowledge of emergency management and its associated legislation.
- Excellent customer service skills as well as oral and written communication skills.
- Strong critical thinking, problem solving, conflict resolution, and negotiation skills.
- Excellent computer, organization, and time management skills.

**Wage rate**:$84,175.00 to $91,964.60 per annum, based on a 35-hour workweek, Monday to Friday.

Our Flexible Work policy allows for a hybrid work schedule or compressed workweek option.

Interested individuals are asked to forward their resume and cover letter no later than **4:00 p.m. on July 2nd, 2024**.

The Township of Georgian Bay is committed to an inclusive, barrier free environment. Accommodation will be provided in all steps of the hiring process. Please