Proposal Coordinator and Administrator

3 weeks ago

Burnaby, Canada WHM Structural Engineers Full time

**About WHM Structural Engineers**

At WHM, we deliver structural engineering and consulting services to the commercial, residential, institutional, and educational sectors across North America and internationally. Our portfolio spans a wide range of projects, from condominiums and mixed-use developments to entertainment, educational, and recreational facilities, as well as multi-million-dollar luxury homes. Built on a foundation of integrity and expertise, we have earned a reputation for delivering innovative, practical design solutions, establishing ourselves as one of Canada's most trusted structural engineering firms.

**Job Summary**

This resourceful self-starter thrives both independently and collaboratively, possesses a keen eye for design aesthetics, and has exceptional organizational skills to handle multiple priorities and deadlines with efficiency and professionalism.

**Responsibilities and Duties**
- Prepare, coordinate, and develop engineering proposals with the senior engineering team.
- Organize, update, and maintain proposal resource libraries and documentation.
- Source and create images, charts, and graphics for proposals.
- Track completed proposals for analytics and follow-up.
- Update brochures, PowerPoint presentations, and other marketing materials.
- Contribute to technical content for digital marketing platforms.
- Set up and update project folders in various software programs.
- Manage change order requests and additional services in project management software.
- Update the company website with new projects and team members.
- Assist with award submissions and other special projects assigned by Principals.

**Required Knowledge, Skills and Abilities**:

- Strong writing, editing, and proofreading skills with a focus on technical terminology.
- Excellent verbal and written English communication skills.
- Exceptional organizational and time management skills with the ability to meet tight deadlines.
- Meticulous attention to detail and design aesthetics.
- Proactive and resourceful in taking on responsibilities.
- Ability to work collaboratively towards shared goals.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with Adobe Creative Suite (InDesign, Photoshop, Acrobat) or similar design programs.
- Graphic design and photography skills are an asset.

**Required Training and Experience**
- 2 to 4 years of experience with technical proposal writing, administration and coordination
- Post-secondary education in English, marketing, communication, journalism or a related field

**Benefits**

Salary to be determined based on experience and a comprehensive benefits plan is available after three months of employment. We offer a great team environment and enjoy many company activities and social events throughout the year. Most importantly, we value our employees and like to see them grow with our company.

**Job Types**: Full-time, Contract
Contract length: 21 months

Pay: $60,000.00-$72,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- BURNABY, BC: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Expected start date: 2025-02-04

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