Manager, Education and Professional Studies

3 weeks ago

North Bay, Canada Nipissing University Full time

**Nipissing University**

**POSITION TITLE**:Manager, Education and Professional Studies

**DEPARTMENT**:Office of the Dean of Education and Professional Studies

**SALARY LEVEL**:SL 6

**EMPLOYMENT DEFINITION**: Full-time Administration

**SUPERVISOR**:Dean of Education and Professional Studies

**SUMMARY OF FUNCTIONS**:
Reporting to the Dean of Education and Professional Studies, the Manager, Education and Professional Studies will work collaboratively with the Dean on a full-range of highly confidential and sometimes sensitive duties, which includes overseeing and managing the day-to-day operational aspects within the Office of the Dean, the Schulich School of Education, School of Physical and Health Education, and the School of Social Work. The Manager provides advice and assistance with respect to a diverse and complex range of activities spanning administrative and financial functions, program management, budget, recruitment, managing the ongoing coordination of workload, issuing contracts and program planning responsibilities.

The Manager is an essential resource in managing staff across departments as well as supporting administrative and academic objectives by contributing to the development of priorities, processes, and policies. Duties and responsibilities are in relation to administration of the following programs: Bachelor of Education, Consecutive and Concurrent, In-Service Education, Bachelor of Physical and Heath Education, Bachelor of Social Work, Master of Education, Master of Science in
Kinesiology, PhD in Educational Sustainability, as well as the Indigenous Education programs: Indigenous Teacher Education Program, Indigenous Classroom Assistant Diploma program, and the Teacher of Indigenous Language as a Second Language Program.

**DUTIES & RESPONSIBILITIES**:
**OFFICE MANAGEMENT AND PROGRAM ADMINISTRATION (60%)**
- Manage the day-to-day operational activities of the Faculty of Education and Professional Studies Dean’s Office and provide administrative leadership on a broad range of highly confidential and sensitive matters
- Supervise, provide leadership, and motivate staff within the Schulich School of Education, School of Physical and Health Education and School of Social Work programs, including the Secretary to the Dean
- Compose various reports and correspondence for Dean’s signature
- Collaborate with Human Resources to develop Director letters and faculty appointment letters
- Act as a committee member/resource on various Faculty of Education and Professional Studies committees (e.g. Academic Regulations and Curriculum Committee, Student Awards Committee, EPS Executive, etc)
- Act as a committee member on appropriate committees within the University
- Ensure accurate hard copy and electronic records for Faculty Council agendas, minutes and attendance
- Manage faculty appointment information in the data management system, including course releases, sabbaticals, directorships, etc. for accurate workload reporting
- Assist Dean in developing an appropriate salary package for new hires based on credentials presented
- Monitor the faculty selection process which includes tracking for tenure and promotion and sabbaticals
- Liaise with the Office of the Provost and Vice-President regarding vacancies on Senate and Senate committees for all Education and Professional Studies representation
- Organize elections for faculty Senators, and vacancies on Senate committees and subcommittees
- Manage staffing requirements and the hiring and selection process of support staff and administrative positions including preparation of position proposals, job descriptions, interview questions, and sitting on interview panels
- Review and approve student family status accommodation requests
- Ensure compliance with Collective Agreements and all University policies
- Advise the Dean, Directors and Chairs on all matters relating to the CASBU and FASBU agreements, and the Dean about OPSEU agreement and Full-Time Administrative Staff guidelines
- Budget for part-time faculty requirements to adequately staff course offerings for all programs
- Assist and advise the Dean in assigning faculty workload
- Maintain, monitor and report on faculty workload assignments
- Oversee and monitor course masters for all undergraduate and graduate programs as it pertains to enrolment, course cancellations, additions, considering workload and budget implications
- Collaborate with the Office of the Registrar in the development of the timetable
- Act as a liaison with faculty regarding scheduling conflicts, inconsistencies, accommodations etc.
- Develop the BEd program schedule in consultation with the Practice Teaching Office
- Monitor processing of grades (final, changes and INC) according to deadlines
- Facilitate communication to Faculty on various items: annual reports, course syllabi, grades, Student Opinion
- Surveys, sabbaticals, workload and Tenure and Promotion
- Provide academic advising to both current and pro

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