Civil Project Administrator

3 weeks ago

Toronto, Canada Powerline Plus Full time

**CIVIL PROJECT ADMINISTRATOR**

Powerline Plus Ltd. is a privately owned utility contractor with a proud history established in 1990. We focus on three main operations, Electrical, Civil Construction and Engineering & Design. Powerline Plus Ltd. provides quality solutions to public utilities, municipalities and developers, as well as to industrial, national and international manufacturing companies across the GTA.

JOB OVERVIEW

Department: Civil Construction

Reports to: Civil Construction Manager

Location: Toronto (Scarborough), ON, Canada

**Job Type**: Full-Time, Days

Start Date: Immediately

The Civil Project Administrator at Powerline Plus Ltd. performs a variety of critical tasks and administrative functions which contribute to the success and efficiency of Powerline’s Civil department. The Civil Project Administrator participates actively and maintains ongoing relations with external clients, vendors, Civil Project Coordinators, Civil Project Supervisor’s, the Billing Supervisor and the Program Manager.

SKILLS & QUALIFICATIONS
- Completion of a two (2) year program for Administrative Assistant, Business Administration or other related discipline required
- A minimum of three (3) years of experience as an Administrative Assistant in a construction environment
- Advanced knowledge of Microsoft Office required
- Exceptional attention to detail with an ability to balance conflicting priorities and meet deadlines
- Exceptional interpersonal skills with a professional appearance and demeanor

DUTIES & RESPONSIBILITIES
- Green Construction Folder Close-Out; Creating a project folder at the beginning of each job and tracking and monitoring all pertinent project documentation for successful and timely project closeout submission
- Coordinating daily crew list with civil supervisory and managerial staff to send to clients for their reference
- Give client drawings and UPCMS sheets to the Project Estimator & Construction Support so material may be requisitioned through Powerline’s Procurement Department
- Request job numbers from Powerline’s Billing Department for each project
- Coordinate site meetings with the City of Toronto prior to commencing a project; to present scope of work with an official from the City of Toronto, whom will advise as to the need for pay duty officers, various occupancy permits, working time restrictions etc. based on the location/nature of the project
- Once all pertinent project documents are attained, preparation of a job binder can begin purging old job binders when necessary
- Liaise with utility companies for locate requests
- Quality Checks; ensure requested area was accurately located
- Compile and send reports to primary Locate Service Providers for overdue locates
- Work diligently to ensure all permits and locates do not expire requesting permit extensions when necessary
- Responsible for sending completion of projects notifications and reports to various clients for project closeout
- Printing / Scanning / Filing / Photocopying and renaming of electronic files
- Support Departmental Supervisors/Managers with various projects and assignments

CORE COMPETENCIES
- Professional
- Organized
- Punctual
- Detail Oriented
- Team Player
- Ability to prioritize and meet deadlines
- Numeracy
- Problem solving and decision making
- Effective verbal and written communication
- Takes Initiative

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- construction administration: 3 years (preferred)

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