Procurement Agent

EXISTING CNC CUPE Employees:
Employment Status Full Time Employment Type Regular Job Summary

The College of New Caledonia Procurement Services Department provides leadership and expertise in Supply Chain Management to ensure best value acquisitions. The Procurement Agent will collaborate with internal and external stakeholders to co-ordinate, and accomplish various procurement functions. The variety of projects is wide and diverse in supporting the College of New Caledonia.

Specific Duties
- Assisting departments with their regular supply, services and procurement needs by organizing and processing requisitions within the CNC Enterprise Resource Planning System.
- Prepare and issue purchase orders and contracts.
- In collaboration with client departments develop specifications for various goods and services such as supplies, equipment, and services.
- Collaborate with suppliers to obtain information regarding the availability of products, pricing information and delivery requirements.
- Issue competitive solicitation documents for non-complex and/or routine requirements, analyze submissions, facilitate evaluations with internal stakeholders and recommend award of contract. May work in collaboration with the Purchasing Analyst on moderately complex solicitation documentation.
- Negotiate basic terms and conditions in accordance with departmental procedures and processes.
- Resolves issues related to acquisition of supplies and services such as delivery, pricing/invoicing, contractual issues which may include supplier performance. Brings forward any complex developments to the Director.
- Maintains procurement files and records of suppliers, goods and services, and contracts.
- Works with the Shipper/Receiver, internal departments, and suppliers on damaged items and shipment issues.
- Advises stakeholders on Procurement Policy, procedures, and regulations as they apply.
- Assists with Shipping/Receiving and Mailroom functions, as required.
- Provides administrative support to the Director of Procurement and Ancillary Services.
- You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners and communities.
- You will promote a positive work atmosphere and communicating in a professional manner that demonstrates mutual respect with customers such as students and colleagues and vendors and partners.
- Performs related work and duties as assigned by the Director of Procurement and Ancillary Services.

Skills & Qualifications
- Recognized one (1) year certificate in Supply Chain Management, or other relevant certificate.
- Minimum 2 years purchasing experience preferably in a public sector environment; or other relevant work experience and supply management education/training.
- Sound knowledge and experience working directly with an Enterprise Resource Program system.
- Proficient in Microsoft suite (Excel, Word, Outlook, Teams, Power Point, etc).
- Demonstrated ability to interpret and translate ambiguous situations into a structured framework with clearly defined deliverables.
- Excellent interpersonal/communication skills, courteous, and approachable.
- Proven sound judgement and problem-solving abilities.
- Ability to work under pressure with multiple activities.
- Initiative to work independently.

Band F Grade NA Salary $53,166 per year (under JJEC review) Location Prince George CNC Campus Prince George Province BC Country Canada Department Procurement Services

Posting Detail Information

**Posting Number**
- 22-221SP**Employee Group**
- Operational**Desired Start Date**
- 02/21/2023**Position end date (if temporary or seasonal)**

**Additional Appointment Details**

**Number of Hours per week**
- 35**Posting Competition Status**
- Accepting Applications**Open Date**
- 01/25/2023**Screening/Close Date**
- 02/01/2023**Remain Open Until Filled**
- Yes**Special Instruction/Details to Applicant