Redevelopment Associate

**DOES A HIGHER PURPOSE ORGANIZATION INSPIRE YOU?**

If yes, come and experience a company that directly impacts patient care. Shared Services West (SSW) adds value to our member hospitals and customers in support of Health Care Excellence by providing leadership in integrated and innovative service delivery.

Established in 2001, Shared Services West is a not-for-profit shared services organization with expertise in supply chain management, process optimization, and redevelopment planning. Working collaboratively with our stakeholders, we deliver cost-efficient services with a focus on innovative solutions.

As a company, we represent family ethos. We are proud of our values and our culture, which are at the heart of our company. They set the standard for how we behave and work.

**IS THIS YOU?**

You are interested in growing your career and specializing in the healthcare industry. You are a reliable, energetic self-starter. You thrive in a fast-paced environment and enjoy working on multiple projects and having concurrent timelines.

**ABOUT REDEVELOPMENT**

The **Redevelopment Team** resides within the **Redevelopment, Data, and Operational Readiness (RDO)** department, which consists of four core teams: 1) Redevelopment, 2) Data Management, 3) Business Intelligence, and 4) Operational Readiness. RDO works closely together to provide support to external customers with data, redevelopment, and optimization projects, as well as day-to-day support with supply chain data.

**Redevelopment **is responsible for the full scope of Redevelopment activities with a focus on Furniture, Fixtures & Equipment (FF&E) procurement, advisory procurements, and project management support.

**PRIMARY RESPONSIBILITIES**

The primary duties and responsibilities include, but are not limited to:
**Procurement**
- Lead procurement for all Not-In-Contract FF&E including identification of existing Agreements, 2nd Stage evaluations, Piggyback agreements, quotes and other RFx processes as needed
- Co-ordinate and facilitate the evaluations including any request for clarifications and monitor selection of the successful proponent
- Facilitate finalization of all NIC FF&E configurations with clinical user groups, including make, model, quantities, accessories, and options
- Gather and analyze supplier data and information to perform simple financial analysis and determine best value opportunities.
- Negotiate total cost of ownership of all NIC FF&E and redevelopment specific terms and conditions which may include, but not limited to: training, warranty deferral, held pricing, delivery to construction site, clinical acceptance post opening day, etc.
- Prepare Executive Summary packages for all NIC FF&E bundles according to Hospital’s Signing Authority and facilitate sign-off in EchoSign
- Administer document control and distribution to appropriate project stakeholders
- Provide timely communication of project status with internal and external customers and escalate issues to Manager as appropriate.
- Support the SSW Buyer III dedicated to the project as required for agreement finalization, including requisition, PO and contract management
- Maintain final documentation for all NIC FF&E and provide hand-off to the Hospital with project close-out forms for every bundle
- Provide day-to-day support for Capital Planning and Redevelopment, as assigned by the Sr. Category Manager

**Compliance**
- Provide oversight and procurement guidance and ensure compliance with the Broader Public Sector Directives (BPSPD), applicable trade agreements, and the Hospital’s procurement policies
- Ensure the procurement process is followed according to existing hospital policies and procedures.

**Reporting**
- Maintain project dashboard and provide weekly reports on procurement status to project team
- Reporting, tracking, and maintaining internal documents.
- Tracking project timelines and actualizing cost impact.
- Track and report cost savings, based on established guidelines.
- Maintain accurate records (in line with BPSPD).

**Education**

College diploma in science, business, supply chain, or related field
- University degree in business is an asset
- Mediation/ negotiation training is an asset
- Certified Supply Chain Management Professional (CSCMP), Certified Public Procurement Officer (CPPO) or Certified Public Procurement Buyer (CPPB) is an asset.

**Work Experience**
- Minimum 1 year of sourcing experience, preferably in a healthcare environment

**Knowledge and understanding**
- BPS Procurement Directives
- Demonstrated knowledge of MGCS/ SSO/GPO is an asset
- Knowledge of public sector construction projects

**Technical Skills**
- Medium to Advanced Excel skills
- Familiarity with online RFx posting sites (e.g. Bonfire, Biddingo)
- Project Management skills

**Personal Skills**
- Strong analytical and problem solving skills.
- Strong communication skills (written and oral), able to interface directly with others in a competent and confident