Accounting Specialist

**Position Summary**

The Accounting Specialist’s primary role will be preforming integral duties within the monthly accounting process. This includes processing all incoming payables and reconciling vendor accounts. Accounting Specialist will reconcile GL accounts and bank accounts, including any associated journal entries for month end and year end. They also support Accounts Receivable processing, reviewing, and posting all customer invoices, when staff are on vacation or at capacity. They will assist in ensuring the accurate and timely reporting of all expenses during the monthly close process. In addition, they will complete monthly reconciliations and perform various statement analysis including general finance duties and preparing year end lead sheets and annual reconciliations. This position will also act as a backup for processing all corporate payroll and commissions.

**Essential Functions**
- Maintain an accurate and complete trail of supporting documentation for all activities
- Develop and maintain strong relationships with vendors, management, clients
- Act as the first line contact with vendors or clients regarding billing inquires
- Reconcile and process all vendor payments on a timely manor
- Review, reconcile and post all incoming customer payments
- Prepare bank reconciliations
- Process and enter invoices for payment, match invoices with purchase orders, and check for accuracy
- Ensure that all month-end financial duties and resulting financial reporting is completed in a timely and accurate manner
- Record all business transactions, process accruals and adjustments, reconcile accounts, and assist with financial statement preparation
- Maintain year-end working papers and spreadsheets, and assist with preparation for any internal or external audits or independent reviews being conducted
- Collect, interpret, and report on financial data
- Organize filing of all appropriate documents
- Prepare monthly submissions for accounting and monthly remittances
- Assist in processing bi-weekly payroll through ADP (Workforce Now), for all employees by using timesheets, leave requests, hourly wage rates and other possible adjustments. Mange payroll timesheets for temporary staff.
- Assist in answering questions regarding paychecks, withholding tax issues or wage adjustments from employees and help troubleshoot possible issues with pay.
- Assist with setting up each individual new hire with all the necessary forms, including direct deposit requests, wage verification.
- Ensure and maintain compliance with government legislation, regulations, and workforce standards across all jurisdictions.
- Maintain a professional appearance, demeanour, and attitude at all times

**Employee Relations**
- In collaboration with Management, fosters a positive work environment through relationships with staff

**Job Requirements**
- Degree or diploma in business, finance, accounting, or a related field
- 2 years of experience in the financial industry
- Ability to analyze and present numerical data in tables, spreadsheets, and forms
- Knowledge of accepted accounting rules, practices, tax laws, and reporting requirements
- Ability to read, understand, and calculate financial figures such as discounts, interest rates, proportions, percentages, and taxes
- Basic knowledge of accounting systems, budgets, and internal controls
- Meticulous with numbers
- Demonstrated time management skills
- Ability to prioritize and manage conflicting demands
- High level of integrity and excellent work ethic
- Ability to work individually as well as part of a team
- Advanced Microsoft office skills is a must
- Understanding of financial systems

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- On-site parking
- Store discount
- Vision care
- Wellness program

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift

**Experience**:

- basic Accounting: 2 years (preferred)