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Facility and Ldv Coordinator

4 weeks ago

Blackfalds, Canada STEP Energy Services Full time

**STEP On Board**

Welcome to STEP, where work is engaging, camaraderie is high, and Safety is always on our mind.

We're a dynamic company that values innovation, invests in our team's growth, and offers exciting social activities and perks. Join our family-like environment of visionaries and professionals who live our values every day. See the details below to learn more about STEP

**WHAT WE OFFER**:
**A social environment**:Culture-building activities.

**Industry leading clients**:Challenges to expand your skills.

**Career growth**:Opportunities for advancement.

**Comprehensive total rewards**:

- Competitive pay
- STEP provided benefit package (starts day 1 with option to upgrade)
- TFSA/RRSP matching
- Potential for paid training and development opportunities
- Fuel discount card for personal use
- Employee perks inclusive of preferred vendor pricing and discounted memberships

**WHAT YOU WILL DO**:
RESPONSIBILITIES
- Working with the operational groups to monitor ongoing light duty vehicle requirements and adjust fleet specs and size accordingly.
- Monitor US and Canada light duty fleet condition on an ongoing basis for lease term expiries and mileage.
- Coordination and supervision of LDV procurement, commissioning, and decommissioning.
- Negotiate lease terms, agreements, incentive programs with LDV providers.
- Assessment of retail markets, working with providers on wholesaling, and identifying resale markets.
- Evaluate prospective suppliers and manufacturers to ensure they meet the company’s needs.
- Participate in and review the LDV inventory counts on a quarterly basis while maintaining the company standards for loss and gain quarterly as well.
- Assess all leased properties for condition, requirements, upgrades on a routine basis.
- Identify potential annual facility capital requirements.
- Track lease expiries of all properties, completing comparison assessments and supporting information for renewal negotiations.
- Working with legal and finance teams for renewals, terminations, and activations of added/replaced lease properties.
- Assist operations in securing leased properties as needed to cover STEP Energy’s facility needs.
- Maintain Professional relationship with landlords and collaborate on any facility related concerns.

SAFETY
- Maintain focus on STEP Energy’s commitment to safety in all aspects.
- Have a working knowledge of all proper safe work procedures and practices to manage each task in a safe and efficient manner that will ensure that the personnel, the public and the environment are not placed at risk due to our operations.
- Have a thorough knowledge of the company safety program and promote leadership as it relates to facility and vehicle safety standards.

ADMINISTRATION
- Maintain records and reports of Light duty vehicle listings.
- Create presentations for bi-annual reviews with executives.
- Routine inspection reporting
- Creating requisitions for approval for facilities and light duty vehicle replacements / additions.

QUALIFICATIONS
- 10+ years experience with the automotive industry, vehicle leasing, and vehicle marketing and resale.
- Experience with Vendor communications and negotiations
- Willing and able to travel in the US and Canada to various Service Centers and supply vendors.
- Working knowledge of Microsoft Office (Excel, Point, Teams and Outlook) to enable competency in all aspects of day-to-day operations involving spreadsheets and daily communication.

PREFERRED SKILLS
- Negotiating skills
- Ability to work in a team environment with interpersonal communication skills - written and oral.
- Strong business sense.
- Strong ability to organize daily tasks and work within defined timelines to meet requirements as well as document completion and submitting as required.
- Organized and efficient with excellent problem solving and decision-making abilities.
- Proven ability to perform confidently, accurately, professionally and thoroughly in a fast-paced detail-oriented environment while supporting all management decisions.
- Perform all duties within role with little supervision, but able to provide reporting to management upon request.
- Ability to prioritize shifting urgencies and return to the task at hand with ease.

**WHAT MAKES US DIFFERENT**:
For starters, we have a manifesto which is directly tied to our core values, what STEP, in a literal sense, was built on. Our business has grown at a rapid pace since it was founded in 2011 and this can be attributed to our high expectations and clear communications ensuring we are providing an exceptional client experience. All of our equipment is state-of-the-art and purpose built using the latest software, designed specifically for our operations.

Our high utilization rate keeps the work engaging, and gives meaningful room for career advancement. Our robust maintenance program supports our equipment to ensure our professionals are working with reliable equipment that is fully functional. All this