Shipper/receiver and Procurement Support

3 weeks ago

Sidney, Canada SGS Full time

Company Description

We are SGS - The world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 89,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

**Job Description**:
**Primary Responsibilities**:
This position will be responsible for well-organized and efficient preparation and handling of inbound and outbound material, as well as providing support to the Purchaser. These responsibilities are carried out under the Client Services Manager. Incumbents must be capable of multi-tasking to meet the department needs of working on several assignments simultaneously.

**_ Specific Responsibilities:_**
- Determine best method of international and domestic shipping using knowledge of shipping procedures, routes, rates and required delivery dates.
- Ensures that there is understanding of all LIMS shipping requests and questions the Client Services group if anything is not clear or if there is any missing information.
- Prepare bills of lading, customs forms, packing lists and other shipping documents in adherence to shipping and receiving procedures and regulatory compliance policies.
- Maintain compliance with laws (e.g. soil permits), regulations (e.g. Transportation of Dangerous Goods), and standards (e.g. ICCP-Certified wood packaging) and complete appropriate documentation as required.
- Contact carrier for quotes and to issue instructions for shipping and delivery of material.
- Pack, seal, and label materials to be shipped.
- Liaise with Project Managers to ensure all relevant paperwork is provided for outgoing sample shipment (especially permits for tissue and sediment samples).
- Liaise with other staff to co-ordinate collection and/or provision or samples and/or supplies for shipment:
° Collect and package the required samples for safe, efficient and expedient shipping.
° Complete the necessary paperwork including the release chain of custody and purchase
order (if required).
- Provide required documentation to Project Managers for submission to clients for return shipment of samples.
- Inspect and verify inbound/outbound material against manifests, purchase orders, invoices or other documents, to verify accuracy of shipment.
- Receive all inbound material in internal record-keeping systems (e.g. Oracle, LIMS)
- Ensure stock levels of HDPE items are bagged for ease of accommodating rush shipments
- Phone and/or correspond with carrier and suppliers to rectify problems, such as damages, shortages, and nonconformance to specifications
- Manage proofing items including:
° Logging in materials and chemicals for proofing and notify lab supervisor and lab scheduler.
- Login new laboratory equipment, assigning the item an inventory number and sending for calibration by ISO17025 standards, if required.
° If sent for calibration, upon return/completion of calibration, the LIMS record must be updated, and calibration certificates scanned in.
- Maintain accurate records of all inbound and outbound materials for reporting and accounting purposes.
- Maintain shipping and receiving area
- Know safe storage and handling procedures for various chemicals and materials.
- Perform general physical activities in order to load, unload, sort and move shipments by hand or using material handling equipment (e.g, pallet jacks)
- To provide support for the Purchaser of daily critical laboratory items:
° Monitor purchase request spreadsheet for items to order by either requesting a quote and placing order as non-catalog requisition or ordering from the main store in BOSS.
° Manage all standards orders - contacting vendors to request quote and placing orders.
° Daily/ Weekly ordering of critical laboratory items via "blue card" system, including updating ETA's and working with vendors to expedite orders where necessary.
° Sourcing other items/materials when ETA's cannot be met due to availability or when items are on backorder.
- Keeping requestor updated on statuses
- Updating Purchase request spreadsheet when items arrive
- Contacting requestor to pick up requested items upon arrival.
- Order supplies as required by operations staff.

**Qualifications**:

- Minimum of a High School Diploma and may require some vocational training.
- 2-5 years of experience in Shipping & Receiving related field is a strong asset.
- Driver's license and Forklift certificate or previous experience would be an asset.
- Experience with information systems is considered an asset.

**_ REQUIRED SKILLS_**
- Specific technical skills: Specialized training such as regulatory (e.g. TDG, IATA, Harmonized Systems), and driver license.
- Skill sets: active listening, reading comprehension, speaking, writing, mathematics, instructing, social perceptiveness and critical thinking.
- Ability to work well with others & independently.
- Proven time management skills and a strong attention

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