Procurement Analyst 1

5 months ago

Surrey, Canada Powertech Labs Full time

Powertech Labs Inc is a cleantech company with the mission of being a trusted innovation partner providing solutions, specialized testing, and technical expertise for a safe and sustainable global energy future. Powertech has a global reputation for delivering transformative solutions in both the electric power industry as well as the transport sector. A clean future will be driven by electric and hydrogen power, and we will help get there.

We are always guided by our values as a global clean-technology and engineering company:

- Safety: This top everything. We do our work safely or we do not do it at all.
- Challenges: We ready ourselves for the hardest challenges - through attaining accreditations, developing industry-leading innovative products & services, investing in our labs, hiring great people, and making them better.
- Diverse Teams: We are strongest together and capitalize on our varied attributes - together we are more than the sum of parts.
- Our customers: Customers fuel this company, and we constantly work with them to earn and retain their trust and loyalty. We expect that our customers hold us accountable to our commitments.
- Excellence: Striving for excellence, acting with integrity, and having the highest standards in quality are core to what we do.

**Purpose**:
Procures goods and services for projects of low to medium value and low to medium risk and complexity and supports procurement processes and projects led by senior Procurement staff or manager. Provides value-add customer service and develops and maintains strong working relationships with staff and management in all lines of business.

**Duties**:

- Follows established practices (within Passport and/or SAP ERP System) and procedures to acquire goods and services in a timely fashion from known or sourced suppliers where requirements/need risk and complexity are low to medium, and costs are low to medium value.
- Negotiates commercial terms and places basic purchase and/or contract orders.
- Communicates with internal customers to explore and identify value-add opportunities such as using a different process or supplier. Communicates with suppliers to ensure certain expectations and terms are clear, understood and documented. Performs routine expediting with suppliers and communicates delivery and schedule updates to internal customers.
- Reviews requisitions, scope documents and data sheets for accuracy and completeness. Processes purchase orders and overdue orders or lost deliveries by following up and discussing with involved parties to expedite or otherwise resolve according to standard procurement practices.
- Facilitates secondary sourcing events (such as RFP, RFT and RFQ) and conducts the necessary processes associated with the sourcing event, including: developing evaluation matrices, and preparing Recommendation Reports at the conclusion of the sourcing event that capture relevant information about the process followed and the results of the decision process, to obtain appropriate approvals to finalize negotiations (if required) and execute contracts; and preparing debriefing documents for unsuccessful suppliers at the conclusion of the sourcing event.
- Maintains complete and accurate file records in Supply Chain Workspace (SCW) and ensures and demonstrates compliance to policy. Reviews regular status reports, identifies items of concern and initiates appropriate action.
- Participates in procurement processes and projects led by senior Procurement staff or manager by performing supporting activities such as sourcing suppliers, conducting market and product research, drafting documents for review, etc.
- Participates in continuous learning and professional development activities such as attending conferences and workshops.
- Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

**The following qualifications must be met in order to be considered for the role**:

- Bachelor’s degree in a business-related field such as Economics, Finance, Accounting, Business, Supply Chain or in an equivalent field; OR
- Two (2) years of post-secondary education plus one of the following: three (3) years of related experience; or must be enrolled in the Supply Chain Management Association (SCMA) diploma program; or working towards an equivalent professional designation (such as SCMP, ISM, PMP and CPA).

**Skills, Knowledge and Abilities Required**:

- Knowledge of Procurement methods and procedures, corporate procurement policies, procedures and guidelines.
- Knowledge of Supply Chain Management ERP systems (such as PassPort, SAP, Oracle, NetSuite).
- Knowledge of competitive bid law and contract administration.
- Knowledge of principles, theories and concepts of supply management.
- Working knowledge of procurement practices, methods and techniques relating to requisitions, order placement, receiving and payment.
- Knowledge of methods and practices used to locate and conduct product

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