Modspace Receptionist

The Armour Group Limited is one of the leading hospitality, development and construction companies in Atlantic Canada. With its dedicated team of professionals, The Armour Group Limited continues a proud history of creating a sense of place in Nova Scotia - carefully designing, developing, constructing and operating some of our region’s most iconic buildings and businesses including Muir Hotel, Barrington Hotel, Delta by Marriott Dartmouth, and Queens Marque District. With more than 50 years of history locally, this family-owned firm remains committed to a principled approach to development, ensuring that our work is environmentally sustainable and integrated into the communities we serve.
If you share our values and would like to work with skilled professionals, Armour is presently seeking a Receptionist for our Modspace location in the Queen’s Marque. Catering to today’s evolving workspace needs, Modspace sets a modern, highly professional standard for co-working office space by providing an elevated experience.
Working closely with and reporting to the General Manager, Modspace, the Receptionist is client-facing and the first point of contact on-site.
They will serve as a resource for clients seeking information, assistance, or recommendations, and will provide exceptional service by professionally greeting clients, communicating clearly and effectively, taking pride in the appearance of the space, and enjoying a professional business environment.
**As Modspace Receptionist your will get to**:

- Effectively cover Receptionist desk at our Modspace facility
- Answer phone with a strong focus on customer service and ensures appropriate distribution of calls
- Ensure the office space is clean and tidy including kitchen facilities and common space areas
- Ensure kitchen is stocked with appropriate goods including coffee, water etc.
- Scan, photocopy, file and fax.
- Type and format letters and reports
- Ensure office supplies are stocked, order new items as needed
- Coordinate cellphone and business card setup for new employees
- Conduct data entry and complete administrative duties
- Ensure the confidentiality of files and posses the highest level of personal integrity
- Recommend improvement in workflow and procedures within administration
- Help maintain administrative support systems and procedures for the office
- Prepare correspondence and documents, ensuring compliance
- Order stationary as approved, and unpack and distribute as they are received
- Electronically file invoices in an organized manner
- Coordinate and arrange for courier deliveries as needed
- Receive, sort and distribute incoming mail
- Distribute, track and file purchase orders (PO’s)
- Assist in managing Outlook calendars as needed
- Assist with other administration duties as required

**What we are looking for**:

- 1-2 years’ prior work experience in a receptionist or customer focused role is preferred
- High school diploma; post-secondary education is an asset
- Experience with Microsoft Office 365 and other IT equipment and systems
- Ability to work independently and remain in a stationary position for extended periods of time
- Ability to move basic office items and objects (small furniture, kitchen supplies, office supplies, parcels and packages etc.)
- Flexible to work at different locations throughout the Halifax Regional Municipality (HRM)
- Strong communication and customer service skills
- Ability to operate basic office equipment

As Armour Group is a family organization, we value our employees and their well-being. If you would like to join an organization at which you can have work life balance, career growth, long term job stability, and an opportunity to positively contribute to the Maritimes, this position may be for you