Ward Clerk

peopleCare Communities is thrilled to be named one of Canada’s Best Managed Companies for the eleventh year in a row. This award recognizes top companies across Canada for overall performance, sustained growth, strategy, capabilities and innovation, culture and commitment, and leadership. We are also accredited with Exemplary Standing, the highest award possible through Accreditation Canada’s Qmentum program.
This position is Full-Time and Temporary (7-Months).
The Role
Scheduling and Payroll support for the Nursing team.
This position provides the initial contact representing the corporate mission, vision, and values to all peopleCare Nursing Staff team members both internally and externally and as well as ensure and maintains confidentiality of all financial, personnel and resident data while assisting the Director of Care in managing the staffing requirements of the home.

**Responsibilities**:

- Accountable for processing Bi-weekly payroll responsibility for nursing department, reviewing, and managing payroll variance in conjunction with timecard exceptions to ensure every team member is paid accurately and timely and that variances are documented and reconciled.
- Supports department managers with bi-weekly timecard exception approvals and status changes to ensure accuracy of employee records when milestones are met under the Collective Agreements.
- Responsible under the direction of the Director of Care/Director of Nursing for maintaining and posting the Nursing department master schedule, as well as managing all internal job postings and line listings.
- Responsible for maintaining employment records and keeping updated copies of documentation for employee Leaves of Absences and accurate return to work dates and that all required documentation is maintained in the employee files.
- Responsible under the direction of the Director of Care/Director of Nursing for reviewing, approving, and arranging coverage for time off requests in the Nursing department while managing and supporting the home staffing and care needs.
- Responsible for ensuring the replacing daily call ins and unfilled shifts daily, weekly, and monthly basis as well as administering the homes attendance management program.
- Accountable for the accuracy of maintaining current knowledge of pay rates, conditions of collective agreements, overtime and sick pay arrangements, holiday pay etc. and ensuring all documentation is collected to support discrepancies or grievances.
- Maintain and execute internal job posting process as per the Collective Agreement provisions for the Nursing department and support other departments within the home as required.
- Responsible for preparing quarterly absenteeism reports as per the Attendance Program policy and administering the program in collaboration with each nursing department leader.
- Coordinate performance review schedules for the home to ensure that all annual appraisals are completed as per the company guidelines and in connection with the Long-Term Care Act - Supported by DOC.
- Supports department managers with the management of WSIB claims and obtains updated documents as required based on reassessment dates and manages the return-to-work program within the nursing department ensuring proper administration, documentation and follow up - supported by DOC.
- Supports offers of modified duties for both occupational and non-occupational injuries by coordinating return to work meetings, as well as managing the claims files in connection with the nursing department leaders - supported by departmental managers.
- Completes all other duties as assigned.

EDUCATION AND EXPERIENCE
- College/university diploma/degree in Human Resources, Health Administration or equivalent preferred.
- Experience in Scheduling, Human Resources, and Union Contracts an asset
- 2-3 years of management experience preferred