Membership Coordinator
2 weeks ago
JThe College of Family Physicians of Canada (CFPC) is the professional organization that represents more than 42,000 members across the country. The College establishes the standards for and accredits postgraduate family medicine training in Canada's 17 medical schools. It reviews and certifies continuing professional development programs and materials that enable family physicians to meet certification and licensing requirements.
The CFPC provides high-quality services, supports family medicine teaching and research, and advocates on behalf of the specialty of family medicine, family physicians, and the patients they serve.
**Our Mission**: Leading family medicine to improve the health of all people in Canada—by setting standards for education, certifying, and supporting family physicians, championing advocacy and research, and honouring the patient-physician relationship as being core to our profession.
**Our Vision**: Leading family medicine. Improving lives.
**Our Values**: Caring; Learning; Collaboration; Responsiveness; Respect; Integrity; and Commitment to Excellence.
**Position Title**: Membership Coordinator
**Department**:Membership Services
**Division**:Member and External Relations
**Reports to**:Director, Membership Services
**Classification**:Support Staff
**Status**: Permanent Full-Time
**Full Time Equivalent**:1.0
**Salary Range**:Min. $72,906.48 Mid. $91,133.28 and Max. $109,359.84
**Summary**
The Membership Coordinator position works autonomously to support the Membership Services department within the Member and External Relations Division. The Membership Coordinator leads initiatives for the CFPC early-career membership, the Fellowship designation, and the annual Convocation ceremony. The membership coordinator is member-oriented and works to improve member experiences, resources, and support.
**Main Responsibilities include but are not limited to**:
**Essential Duties**:
- **Responsible for the First Five Years in Family Practice (FFYFP) Committee initiatives and support as follows**:
- Leading projects and initiatives for the early-career membership in consultation with the Director, Membership Services. This includes but is not limited to writing proposals, creating project plans, project management and oversight, creating and tracking budgets, managing deliverables, communication with internal and external partners, dissemination, implementation, and evaluation activities.
- Managing and coordinating the meetings and supporting the First Five Years in Family Practice Committee including meeting facilitation, work plans, projects and activities and preparing backgrounders and reports.
- Developing First Five Years needs assessments and analyze results to identify gaps, identify solutions to address concerns, and create and implement resources, programs and tools aligned with strategic and operational priorities.
- Daily monitoring of online discussions in the first five years in family practice member groups,
- Administration of the FFYFP events, including educational sessions (Virtual and in-person), and member networking and mentorship events.
- Managing the First Five Years Transition to Practice microsite including annual content reviews, writing all content updates, proofing/copyedits, and overseeing site design.
- Working collaboratively with other groups such as CFPC departments, the Section of Medical Students (SOMS), the Section of Residents (SoR), external partner organizations, and CFPC Chapters including their FFYFP Committees.
- **Responsible for managing the Fellowship designation (FCFP) including**:
- Developing the Fellowship program website including annual content updates, copyedits, and design and set-up of the annual nomination programs and judging processes.
- Completing full online program testing annually to ensure technical functionality for programs, identifying issues, and working collaborative with CFPC IT staff and /or platform support to resolve issues.
- **Responsible for managing the convocation process for members including**:
- Leading the planning, coordination, and executive of the annual CFPC Convocation Ceremony.
- Working collaboratively with other departments such as the Member Care Centre, Conferences & Events, Honours and Awards, Communications, Academic Family Medicine, and the Office of the CEO for critical path tasks.
- Developing the annual critical path and event timeline based on key deliverables and deadlines; updating current procedures including implementation of automated processes and process improvements based on analysis of event feedback.
- Overseeing development of the Convocation print program, event speaking notes, and visual supports (presentations/videos) in collaboration with the CFPC Communications department, the Foundation for Advancing Family Medicine, the Executive Direct and CEO, and CFPC Present.
- **Related Duties**
- Ensure effective and professional communications with all internal/external con
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