Project Officer, Large Animal Clinical Sciences

3 weeks ago

Saskatoon, Canada University of Saskatchewan Full time

**Project Officer, Large Animal Clinical Sciences**:
The Feminist Focused One Health Community Partnership (FFOHCP) Project involves team members from Canada, Uganda, Ethiopia, and Ghana. The ultimate goal is to improve community health and equitable One Health empowerment for poor, marginalized rural smallholder farms, especially women and girls and female headed households, with high prevalence of zoonotic and human - animal - environment interface related diseases. The partnership includes students, faculty, women, men, children, domestic and international non-governmental agencies, and governments.

**Primary Purpose**: To provide project administration, implementation, and coordination support; to plan and facilitate partnership activities; and to ensure that project implementation is successfully executed. In addition to project management, the role supports other initiatives as assigned by the Project Director.

**Nature of Work**: This position reports to the Project Director. The Project Officer (PO) will be expected to work with a high degree of autonomy and initiative and will be responsible for the administration and coordination of the Project’s implementation plan.

The PO will be responsible for working closely with and coordinating the Canadian team members, Canadian working groups, Canadian subawardee (Veterinarians Without Borders), and the pandemic preparedness exercises. S/he will also ensure effective financial and operational management of the project and work closely with the other project managers from Ghana, Uganda, and Ethiopia. The PO will also act as one of the main focal points and represent the project to key stakeholders in Canada. The PO is ultimately responsible for compliance and the oversight of project activities which will meet the stated objectives of the project.

**Accountabilities**:
Project implementation
- Ensure that project implementation is on track in adherence to the project implementation plan, project frameworks, and in line with grant agreement and GAC; University of Saskatchewan technical and operational requirements;
- Ensure adequate planning and implementation documents are established, maintained, and archived;
- Identify technical and operational project supply needs and coordinate with logistics teams to put in place a sensible phased procurement plan;
- Participate in timely preparation of quality project and donor reports on project activities in compliance with internal requirements and any relevant external donor requirements;
- Ensure that regular project financial reports (monthly, quarterly, and annual) are compiled, prepared, and submitted to GAC, in collaboration with USask Finance for the duration of the project;
- Ensure that delays and constraints on planned project activities are documented and solutions identified;
- Ensure project activities are adequately resourced and with timely expenditure of approved budgets, ensuring appropriate spend and proper and effective use of project resources;
- Communicate with the Project Director on the overall progress of implementation, as well as all the key risks and mitigation measures;
- Timely flag and discuss key challenges, incidents, and divergence from the donor-approved plans;
- Effectively communicate project scope and expectations to team members and stakeholders in a timely and clear fashion;
- Manage and maintain “buy-in” from project stakeholders;
- Communicate with stakeholders to understand current realities, design future state, build commitment and ensure stakeholder engagement plan incorporates important perspectives;
- In coordination with the Project Director, Partners, and the other project managers, create plans for maintaining the improvements made as a result of the activities;
- Maintain accurate records, correspondence, tracking of decisions, and measuring and reporting of outcomes;
- Collaborate and work effectively with the Project Director, faculty, students, and other Partners.

Monitoring, Evaluation, Accountability and Learning
- Monitor project implementation and provide support identifying issues that need timely action and support at different levels;
- Support the work of the Monitoring and Evaluation team in tool development and capturing of ideas to ensure that the project is monitored against measurable and appropriate indicators;
- Ensure regular monitoring is carried out appropriately, and contributes to situation/response analysis, and any corresponding revision of project plans;
- Support project assessments, evaluations and other reviews required in the project;
- Ensure that learning and good practice is gathered, documented, and shared with the wider project;
- Support the production of the annual project newsletter by collecting and compiling information throughout each project year;
- Disseminate project updates as per project communication plan;
Project coordination
- Coordination and facilitation of activities related to project management tea

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