Operations Assistant

Since 1983, J.W. MacIntosh Community Support Services has been keeping seniors and other adults in their communities longer by providing suitable housing and community support services.

J.W. MacIntosh Community Support Services is recruiting for the full-time role of Operations Assistant. This is an 18-month term position.

**What you'll do**:

- Day to day processing of accounts receivable and payable using QuickBooks;
- Reconcile monthly statements and balancing cash balances (weekly/monthly);
- Assist Operations Manager in completing financial reporting documents;
- Complete payroll and benefits administration;
- Property management duties including maintaining a waitlist, accepting new applicants, arranging unit showings, assisting with tenant concerns, and maintaining tenant files.
- Office administrative tasks including maintaining the company website, troubleshooting IT issues, and assisting with orientation.
- Participates as a member of the fundraising committee, organizing fundraising efforts and mailing out yearly donation receipts, while complying with CRA charity rules.
- Organize annual Wellness Day activities and the annual volunteer appreciation event;
**What you'll need**:

- Diploma or Degree in Accounting, Finance, Business or equivalent previous experience;
- 2 years’ prior experience in a financial setting;
- Excellent computer skills and experience with QuickBooks or similar software;
- Demonstrate ability to work independently, multitask and shift priorities as needed;
- Strong oral and written communication skills, detail oriented and consistently accurate;
- Demonstrated commitment to client safety;
- Ability to maintain a high level of confidentiality;
- Willingness to learn new software programs as needed;
- Experience working in a healthcare field, non-profit sector, housing sector or with seniors an asset;
- Bilingualism in French and English (asset)
- Must be available several times a year for community outreach activities during non-traditional business hours;
**What we offer**:

- A supportive work environment with a close knit group of coworkers
- Educational/training opportunities
- Employee recognition

**Job Types**: Full-time, Fixed term contract
Contract length: 18 months

**Salary**: $45,000.00-$55,000.00 per year

**Benefits**:

- Company pension
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Accounting: 1 year (required)

Work Location: One location