HR Recruitment Assistant

2 weeks ago


Vancouver, Canada University Canada West Full time

**Position Job Title**:HR Faculty Recruitment Assistant

**Location**:Vancouver, BC

**Reports To**:HR Recruitment Supervisor - Faculty

**Primary Purpose**

**Specific Responsibilities**
- Attend interviews and take down notes for record purposes
- Conduct document verifications, checking identification, authorization to work, and transcripts
- Maintain up-to-date job postings in collaboration with the Academics department
- Update data trackers and spreadsheets as the recruitment progresses
- Coordinate faculty referrals, updating the parties involved on progress and ensuring that the data tracker is thoroughly updated and managed
- Produce employment agreements and issue them to new hires along with other HR documents required
- Follow up with new hires for paperwork and documents needed for record management purposes
- Maintain up-to-date knowledge of HR benefits and information regarding faculty employment
- Arrange monthly invoices from job platforms and forward them to Finance
- Provide continuous feedback on the processes and review areas for improvement
- Inform relevant stakeholders on progress and updates as required
- Support the onboarding processes, including but not limited to creating IT accounts and ADP enrollments as required
- Collaborate with the HR Onboarding Success Coordinator to ensure a smooth enrolment
- Actively coordinate documents for timely payroll submissions in accordance to payroll cut-off dates
- Support the HR Recruitment Team by attending virtual and in-person job fairs. Provide constructive feedback on events' outcomes through a reporting system.
- Research market trends and support various hiring initiatives in the department

**Position Requirements**

**Competencies**:

- Ability to work in a fast-paced work environment with minimum supervision
- Strong interpersonal and communication skills are required
- Customer service-oriented
- Ability to prioritize work and complete assignments in an efficient and timely manner
- Ability to exercise sound judgment and follow processes and procedures
- A high degree of accuracy and attention to detail
- Ability to work with a high degree of discretion when dealing with highly confidential and private information
- Excellent organization skills and ability to manage multiple tasks with tight deadlines

**Education and Experience**:

- Minimum Bachelor’s Degree required
- Minimum of 1 year of experience in full-cycle HR Recruitment
- Experience with ATS systems is an asset but not required



  • Vancouver, BC, Canada Castillo HR Consulting Full time €65,000

    Castillo Consulting HR is seeking highly skilled HR Generalist with Recruitment, Performance Management, and Labor Relations experience to support our client. This is a remote position that is based in Vancouver, BC. The successful candidate will be responsible for supporting all aspects of Human Resources, with a particular focus on managing and...


  • North Vancouver, BC, Canada Humans of HR Full time

    Humans of HR is an upcoming boutique recruitment agency in Vancouver and is very quickly becoming the go-to agency for hiring and placement of skilled Professionals. Combined with our vast network and extraordinary customer-centric approach, we are the obvious choice in helping you find your next home. Our wonderful client in Greater Vancouver is are...


  • North Vancouver, BC, Canada Humans of HR Full time

    Humans of HR is an upcoming boutique recruitment agency in Vancouver and is very quickly becoming the go-to agency for hiring and placement of skilled Professionals. Combined with our vast network and extraordinary customer-centric approach, we are the obvious choice in helping you find your next home.Our wonderful client in Greater Vancouver is are seeking...


  • North Vancouver, BC, Canada Humans of HR Full time

    Humans of HR is an upcoming boutique recruitment agency in Vancouver and is very quickly becoming the go-to agency for hiring and placement of skilled Professionals. Combined with our vast network and extraordinary customer-centric approach, we are the obvious choice in helping you find your next home.Our wonderful client in Greater Vancouver is are seeking...


  • North Vancouver, BC, Canada Humans of HR Full time

    Humans of HR is an upcoming boutique recruitment agency in Vancouver and is very quickly becoming the go-to agency for hiring and placement of skilled Professionals. Combined with our vast network and extraordinary customer-centric approach, we are the obvious choice in helping you find your next home.Our wonderful client in Greater Vancouver is are seeking...


  • Vancouver, Canada VoPay International Inc. Full time

    **About VoPay International Inc.** VoPay is a leader in payment innovation, digitizing direct bank payments with speed and transparency. The VoPay Platform enhances how businesses initiate and accept financial transactions using a single, open API. At VoPay, we have one goal: to eliminate all payment inefficiencies, so businesses can focus on what they do...


  • Vancouver, Canada VoPay International Inc Full time

    **About VoPay International Inc.** VoPay is a leader in payment innovation, digitizing direct bank payments with speed and transparency. The VoPay Platform enhances how businesses initiate and accept financial transactions using a single, open API. At VoPay, we have one goal: to eliminate all payment inefficiencies, so businesses can focus on what they do...

  • HR Coordinator

    5 days ago


    Vancouver, British Columbia, Canada Marmalade Recruitment & Resources Inc Full time

    HR Coordinator – Temporary contract job (Various Locations Downtown and within Greater Vancouver) Hourly rate: $28-42 Embrace the opportunity to advance your career as a Temporary Contract HR Coordinator, where you can refine your HR skills, contribute to various organizations, and gain invaluable exposure to different work environments, all while...


  • Vancouver, British Columbia, Canada Fuze HR Solutions Inc (Internal) Full time

    Position: Industrial RecruiterCompany: Fuze HR Solutions Inc.Industry: Recruiting & StaffingReports to: Divisional DirectorLocation: Vancouver (Remote)About Fuze HR SolutionsFuze HR is rapidly growing, with many exciting projects, clients, and changes happening - come grow with usJob SummaryWhat's in it for you?Below are examples of some of the things you...

  • HR Assistant

    3 weeks ago


    Vancouver, Canada Aburi Restaurants Canada Full time

    **Strategy and Development**: - Assist in developing and executing HR strategies and initiatives aligned with the business strategy. - Help develop recruitment policies ensuring equal opportunity employment. **Recruitment and Selection**: - Support the recruitment and selection process, contributing to enhancing employee morale. **Employee Relations and...


  • Vancouver, Canada Fuze HR Solutions Inc (Internal) Full time

    **About Fuze HR Solutions** Fuze HR Solutions Inc is proud to be a fully Canadian owned company that has been servicing the recruitment and staffing industry since our inception in 2006. Fuze HR has established itself as a reputable recruitment firm specializing in Technology, Supply Chain & Logistics, Industrial, Skilled Trades, Clerical & Administration,...


  • North Vancouver, BC, Canada Hays Full time

    Hays Specialist Recruitment has partnered with a marine company based in North Vancouver, BC. We are looking to hire a Human Resource Generalist to join their team on 3-6 month contract, with strong potential to extend or become permanent. Collaborates with the HR team to build and implement best practices relating to attraction, retention and...

  • HR Assistant

    2 weeks ago


    Vancouver, Canada MODENA TILING INC Full time

    Temporary ( Maternity leave ) Overview: **Responsibilities**: - Assist with day-to-day operations of the HR functions and duties - Provide administrative support to COO - Maintain employee records and HR databases - Assist in recruitment efforts, including posting job openings and scheduling interviews - Support employee relations activities and programs -...

  • HR Generalist

    4 weeks ago


    Vancouver, BC, Canada Humans of HR Full time

    Our Client is a leading Global company with a solid reputation! Their business has been going from strength to strength over the last few years and to support this continued growth, they are looking for an organised HR Graduate to join them as a Team Assistant and support coordination across business units.This role is hands on and offers a variety of...


  • North Vancouver, BC, Canada Hays Full time

    Hays Specialist Recruitment has partnered with a marine company based in North Vancouver, BC. We are looking to hire a Human Resource Generalist to join their team on 3-6 month contract, with strong potential to extend or become permanent.Collaborates with the HR team to build and implement best practices relating to attraction, retention and development of...


  • Vancouver, Canada The GCM Inc. Full time

    **The GCM** is now looking for an **entry-level Recruiter/Administrative Assistant** to join our expanding HR team! We are seeking an enthusiastic and motivated individual who pays great attention to detail, works well in a team, and is a self-starter. If you're passionate about recruitment and administration, we want to hear from you! As a successful...

  • HR Assistant

    5 days ago


    Vancouver, British Columbia, Canada The University of British Columbia Full time

    Job SummaryThe HR Assistant supports the human resource functions within the Department of Emergency Medicine for students, staff, and faculty. The role involves initiating and coordinating HR tasks for staff, students, and faculty appointments, reappointments, and promotions, maintaining accurate HR records, and overseeing day-to-day human resources...

  • HR Assistant

    2 months ago


    Vancouver, Canada SOLSKI CENTER SKOFJA LOKA Full time

    SOLSKI CENTER SKOFJA LOKA is a great place to work... SOLSKI CENTER SKOFJA LOKA is a leading Canadian owned management consulting and leadership development firm. We are a values-based organisation that partners with clients to solve society's most complex and demanding problems. We work with leading ASX companies, government and not for profit...


  • Vancouver, BC, Canada Amacon Full time

    Driven by a passion for detail and a tradition of excellence in design and architecture, Amacon is recognized as one of Canada’s most influential real estate development and construction firms. With five decades of development and construction expertise, a precise level of design and craftsmanship is evident in all the homes and commercial developments...

  • HR Admin Assistant

    2 months ago


    Vancouver, Canada FreshPoint Vancouver Full time

    **HR ADMIN ASSISTANT** Reporting to the HRBP, the **HR Admin Assistant** will be responsible for assisting in the execution of HR processes and provide general administrative support to the HR team primarily in recruitment, employee onboarding and more. This role will be required 100% on-site. **Responsibilities**: - Provide day-to-day administrative...