Junior Expense Analyst

Metro Supply Chain is a strategic supply chain solutions partner to some of the world’s fastest growing and most reputable organizations. For 50 years, it has excelled at tailoring integrated, data-driven solutions, fueled by advanced systems and technology, that fulfill complex and challenging distribution needs. Managing 19 million square feet operating out of more than 175 sites across North America and Europe with a team of 9,000, it is one of Canada’s largest privately owned supply chain solutions companies. Metro Supply Chain is a 2024 winner of the Canada’s Best Managed Companies program, recognized for its strategic expertise, culture of innovation and commitment to its people and local communities.

**SUMMARY**:
The Expense Account Analyst oversees and manages all aspects of expense account processes within the Dynamics 365 Finance and Operations (F&O) system. This role ensures smooth integration of PCARDs as well as adherence to the company's purchasing policies. The analyst plays a key role in reporting, credit card management, and overall financial control, while collaborating with various departments to optimize processes.

**RESPONSIBILITIES**:
**Purchasing Card Management (PCARD)**:

- Oversee the administration of Scotia PCARD cards, including card issuance and credit limit management.
- Maintain and manage expense categories in the F&O system and on the Scotia banking platform, ensuring alignment with organizational needs.
- Monitor and manage employee credit limits, ensuring compliance with company policies.
- Lead training sessions for new users on expense account management.
- Analyze expense data to identify trends and develop cost reduction strategies.

**Audit and compliance**:

- Audit procurement card expenses and reimbursements, verifying compliance with company policies and supporting documentation.
- Identify discrepancies and ensure receipt and reconciliation of accounts on a monthly basis.
- Prepare and analyze audit reports to ensure expenditure compliance.
- Additional tasks as required.

**EDUCATION & EXPERIENCE**:

- Business degree or related field.
- Experience with Dynamics 365 Finance and Operations (F&O).
- 1-3 years experience in auditing or administration (entry level position)

**COMPETENCIES**:

- Bilingual (French and English) as this role must communicate with out of province stakeholders.
- Solid understanding of expense account management and audit reporting processes.
- Ability to collaborate with different teams (IT, finance, external suppliers).
- Analytical skills and proficiency in Excel.
- Excellent organizational and communication skills.

**Why Join Us**:

- Work in an environment where safety is our first priority
- The opportunity to build a career with a growing company
- Medical, dental, and vision coverage for you and your family
- Life and disability insurance
- Wellness programs to support your family’s well-being
- A Retirement Savings Program with a company match
- Company team wear allowance
- Employee Appreciation Day
- Company sponsored social events
- Community volunteering

**SOMMAIRE**:
L’analyste de comptes de dépenses supervise et gère tous les aspects des processus liés aux comptes de dépenses au sein du système Dynamics 365 Finance and Operations (F&O). Ce rôle garantit une intégration fluide des PCARD ainsi que le respect des politiques d'achats de la compagnie. Le gestionnaire joue un rôle clé dans la production de rapports, la gestion des cartes de crédits, et le contrôle financier global, tout en collaborant avec divers départements pour optimiser les processus.

**RESPONSABILITÉES**:
**Gestion des cartes d'approvisionnement (PCARD)**:

- Superviser l'administration des cartes Scotia PCARD, y compris l'émission des cartes et la gestion des limites de crédit.
- Maintenir et gérer les catégories de dépenses dans le système F&O et sur la plateforme bancaire Scotia, en garantissant leur alignement avec les besoins de l'organisation.
- Surveiller et gérer les limites de crédit des employés, en garantissant la conformité avec les politiques de l'entreprise.
- Diriger les sessions de formation pour les nouveaux utilisateurs sur la gestion des comptes de dépenses.
- Analyser les données de dépenses pour identifier des tendances et développer des stratégies de réduction des coûts.

**Audit et conformité**:

- Auditer les dépenses de cartes d'approvisionnement et les remboursements, en vérifiant leur conformité aux politiques d'entreprise et aux documents justificatifs.
- Identifier les écarts détectés et assurer de la réception et la réconciliation des comptes à chaque mois.
- Préparer et analyser les rapports d'audit pour assurer la conformité des dépenses.
- Tâches additionnelles tel que requis.

**ÉTUDE & EXPÉRIENCE**:

- Diplôme en administration ou domaine connexe.
- Expérience avec Dynamics 365 Finance and Operations (F&O).
- 1-3 ans d'expérience en audit ou administration.