Procurement Contracts Manager

1 month ago

Sherwood Park, Canada Rally Engineering Inc. Full time

We are seeking a skilled Procurement and Contracts Manager to join our Project Delivery team.

**Project Procurement Responsibilities**:

- Oversee and plan all aspects of purchasing from pre-bid to closeout.
- Monitor and oversee execution of purchasing buy-out.
- Liaison between Procurement, Construction and Engineering.
- Work with Project Management Team to develop correspondence with Client as appropriate to request necessary changes and modifications to meet the project requirements; assist in negotiations concerning changes.
- Locate and assist in the evaluation and qualification of vendor materials and equipment, subcontractors, and professional service providers.
- Represent Company in negotiating contracts with suppliers, subcontractors, and professional service providers.
- Process requisitions and prepare purchase orders for supplies and equipment.
- Maintain records of goods ordered and received.
- Resolve vendor or contractor grievances and claims. Review purchase order or subcontractor claims and contracts for conformance to company policy.

**Corporate Procurement**
- Negotiate commercial terms and conditions with equipment vendors, material vendors, professional service providers and subcontractors; consult with corporate attorneys and senior management to minimize project and corporate risk while maintaining commercial competitiveness.
- Manage and administer the pre-qualification and evaluation of vendors, materials and equipment, subcontractors, and professional service providers.
- Process requisitions and prepare purchase orders for supplies and equipment.
- Maintain records of goods ordered and received.
- Resolve vendor or contractor grievances and claims. Review purchase order or subcontractor claims and contracts for conformance to company policy.
- Manage and administer needs assessments and scope clarification across all departments or cross functional teams.

**Project Delivery Contracts Administration**
- Review Master Service Agreements (MSA) to determine the obligations, liabilities and highlight risks.
- Consultation with Legal / Subject Matter Experts (SME) for appropriate managerial review.
- Track contract changes/modifications; implement record-keeping to validate potential changes
- Provide interpretation of Prime Contract language in support of relevant internal stakeholders.
- Development of project delivery processes and procedures to ensure compliance with subcontract requirements.
- Development and implementation of associated Change Management procedures.
- Claims preparation.
- Negotiation of Change Orders, variations and change issues.
- Ensure timely and accurate contractual correspondence.

**Contracts Management**
- Draft, review, negotiate, and finalize client contracts ensuring all terms and conditions are favorable and compliant with organizational objectives and policies.
- Monitor the execution and performance of client contracts, ensuring adherence to agreed terms.
- Oversee the negotiation, drafting, and management of vendor contracts.
- Ensure vendor contracts meet organizational standards and deliver value for money.
- Draft, review, and manage NDAs and confidentiality agreements to protect the organization's interests.
- Ensure compliance with confidentiality requirements across the organization.
- Identify, assess, and mitigate risks related to contracts and supply chain activities.
- Develop contingency plans to address potential supply chain disruptions or contract disputes.

**Manager Duties**
- Assist in the development and implementation of procurement and contract management instructions, policies, and procedures.
- Oversee staff training.
- Provide feedback to assist in analyzing market and delivery systems to assess present and future material availability.
- Oversee administration of online purchasing systems.
- Communicate and enforce purchasing policies & procedures to project team.
- Provide training to ensure policies and procedures are followed.
- Responsible for projections, financial planning, expediting, delivery schedules and project purchasing reporting.
- Oversee the development and review of all procurement analytics, reporting and deliverables.
- Train project staff on contractual requirements/obligations.
- Maintenance of change management/issue logs and provision of summary reports.
- Maintain excellent relationships with the owner, client, subcontractors and the public.
- Write / revise procurement policies and procedures to ensure accuracy and relevance.
- Create manuals, training binders, forms, and other required documents.

**Experience**:

- Bachelor's degree in Business Administration, Supply Chain Management, or related field.
- Proven experience as a Procurement Manager or in a similar role.
- Strong knowledge of sourcing and procurement techniques as well as a good understanding of supply chain management.
- Ability to negotiate and close deals with vendors effectively.
- Familiarity with vendor management software

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