Associate Registrar

Jane Norman College is a small, not-for-profit, private College that educates human services professionals in Truro and in other locations across Nova Scotia. Jane Norman College is seeking an **Associate Registrar** to cover a maternity leave. The position is a full-time term position (18 months) and located in Truro, NS.

**Role and Responsibilities**

As a member of the administrative team and reporting to the Registrar, the Associate Registrar (AR) supports all aspects of the college’s academic programs and the implementation of the long-term goals and objectives of the college’s programs. The AR is responsible for the college’s front office which includes banking and recording of cash payments, paying vendors, managing student records, ordering textbooks, managing the library, updating many of the College’s databases, aiding in marketing and advertising, and supporting other administrative staff. The AR works to effectively strengthen and streamline many of the College’s processes.

**Operational Responsibilities**:

- **Academic**_
- Ensures all required paperwork from students and community partners is completed and submitted on time before official acceptance.
- Works with Registrar on software programs/databases (Campus Login/LAMPSs) to input information, to create student records, to maintain accurate student records, to update as necessary with personal, academic, or financial information.
- Works with Registrar to ensure all marks, certifications, regulatory requirements are in order prior to students’ graduation.
- Provides administrative support to Registrar as required, including filing, moving student files, researching academic requirements, word processing, photocopying.
- Reviews and executes student contracts with new students, as necessary.
- **Financial **_
- Manages payment systems used by the College to aid customers in making payments.
- Processes payments via e-transfer, credit card, cheques, and cash.
- Works with vendors (banks, Interac, MC/Visa) to troubleshoot.
- Checks online banking, keeps track of payments, and makes bank deposits.
- Works with the Executive Director on financial processes.
- **Administrative/Library**_
- Helps plan, coordinate, and host College events.
- Runs/responsible for the operations of the front desk, including ordering of supplies and classroom management.
- Serves students and the public in finding texts and periodicals.
- Orders, takes delivery, and keeps financial records for all textbooks and many vendors.
- Works with publishers to ensure samples textbooks are available to faculty.

**No phone calls or agency calls.**

**Please note that only successful applicants will be contacted for interview.**

**Job Types**: Full-time, Fixed term contract
Contract length: 18 months

**Salary**: $21.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Schedule:

- Monday to Friday

Application question(s):

- Are you legally eligible to work in Canada?
- Do you currently require sponsorship to work in Canada?
- Will you be able to reliably commute to Truro, NS for this job?
- What date will you be available to start?

Work Location: In person