Document Verification Administrator

3 weeks ago


Burlington, Canada YMCA Hamilton Burlington Brantford Full time

The Document Verification Administrator role acts as a liaison between the Employment Service/Coaches and clients/Job seekers. They observe client files to identify employment milestones to identify and secure client paystubs to verify employment status for retention payments

**Responsibilities**:

- Monitor Employment Service client files to identify employment milestone dates of 30, 90-, 180-, 270- and 365-days post Job Entry start date.
- Contact clients with employment milestone dates to secure paystubs that reflect the milestone dates.
- Take actions to encourage timely submission of all client paystubs to verify employment status at the identified milestones.
- Follow up with clients to encourage submission of paystubs.
- Review submitted paystubs to confirm pay dates reflect milestone dates and appropriate hours worked.
- Upload paystubs to Employment Information Management System for management verification and submission.
- Review and distribute performance stipends to clients who meet employment milestones at dates of 30, 90-, 180-, 270- and 365-days post Job Entry start date.
- Update client status records and collection efforts in Employment Information Management System.
- Monthly reporting to management on activity, documentation received and collection efforts.

Qualifications:

- College Degree or Diploma in Business Administration or equivalent experience
- Two years of experience in a similar role
- Proven experience as a Collection or Billing Specialist or similar role
- Knowledge of billing procedures and document collection techniques
- Excellent English communication skills, written and verbal
- Ability to overcome obstacles and get results
- Strong problem solving, negotiation and analytical skills
- Experience and knowledge of reviewing and reading paystubs from various companies and industries
- Advanced skills utilizing all Microsoft Office Applications including Word, Outlook, and Excel
- Experience in a telecommunications environment is an asset
- Must have attention to detail with eye for accuracy
- Creative, self-disciplined and capable of identifying and completing critical tasks independently and with a sense of urgency
- Ability to communicate to adults, newcomers, persons with disabilities and youth and other clients from various cultures, social and economic backgrounds
- Ability to work 11:00 am to 7:00 pm in order to achieve outcomes
- If you are hired, prior to your start date and as a condition of employment, you will be required to provide proof that you are full vaccinated against COVID-19 or have a valid Human Rights exemption

Work Remotely
- Temporarily due to COVID-19

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: From $42,840.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Monday to Friday

COVID-19 considerations:
Hybrid work schedule in place. The YMCA is following all recommended health protocols.

Work Location: In person

Application deadline: 2023-11-17
Expected start date: 2023-12-01



  • Burlington, Canada Billings Court Manor Full time

    The Administrative Assistant is responsible, as directed by the Administrator for the co-ordination of office services; liaison with departments, head office personnel, health professionals, health care facilities, with administrative services. **PERFORMANCE REQUIREMENTS** Under the direction of the Administrator, undertakes or assists with the...


  • Burlington, ON, Canada TWD Technologies Ltd Full time

    Document Control Systems Administrator About TWD Technologies Ltd. TWD is an engineering, procurement and construction management consulting company providing project development, execution and specialty engineering services for the oil and gas industry with expertise ranging from refinery, pipelines, terminalling and blending, renewables, food and...


  • Burlington, Canada Raymond James Financial, Inc. Full time

    **Administrative Assistant** - 2401647 Strong Private Wealth of Raymond James Ltd. is seeking an experienced Administrative Assistant to work in our Burlington office. Raymond James Ltd. is one of Canada’s leading full-service independent investment dealers offering high-quality investment products and services to Canadians seeking customized personal...


  • Burlington, Canada Modern Elevator Innovations Full time

    **Responsibilities**: - Attend meetings, get approvals, and track action items. - Provide general administrative support; work with other administrative personnel as well as the Estimating team to coordinate Estimating schedule, resources and submittals. - Organize documents. - Coordinate meetings. - Print documents. - Order office supplies. - Limit access...

  • Sales Administrator

    4 weeks ago


    Burlington, Canada Concepts (GTA) Inc. Full time

    **Sales Administrator** **Full-time - Burlington** This longstanding Canadian Manufacturing company is hiring a new Sales Administrator. With a 100-year-old history, this company prides itself on being a leader in the manufacturing and distributing of equipment and products used for asphalt and/or concrete surfaces as well as waterproofing equipment,...


  • Burlington, Canada O'Dell Associates Full time

    O’Dell HVAC Group is a well-established heating, ventilating, and air conditioning (HVAC) equipment representative that works across Ontario with engineers, building owners, mechanical and sheet metal contractors in both commercial and industrial settings. **_ Core Focus, Vision & Culture:_** At O’Dell HVAC Group our purpose and passion is to build...


  • Burlington, Canada Right at Home Realty Full time

    **About Us**: Sure, we are the largest independent brokerage in Canada and that is pretty darn impressive, but we are more than just that. Right at Home Realty has been a champion of the real estate agent since we opened our doors in 2004. We obsess over agent success and are always there to provide the support and services they need to grow their business...


  • Burlington, Canada Sofina Foods Inc Full time

    **Position Summary**: Reporting to the Senior Manager, Health and Safety, the Health and Safety Summer Student will work within a team that is accountable for the implementation and monitoring of processes and practices to achieve a safe and healthy work environment. This position will include working on a variety of Health and Safety projects as well as...


  • Burlington, Canada Royal Bank of Canada Full time

    **Come Work with Us!** At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work...


  • Burlington, Canada Hamilton Diocese Full time

    **Administrative Assistant** The Catholic Cemeteries of the Diocese of Hamilton is currently seeking a full-time Administrative Assistant to join our team at Holy Sepulchre Cemetery. This is an exciting and a great opportunity for a rewarding career in the bereavement industry. The position offers a competitive benefits package and a great work...


  • Burlington, Canada Bronte Construction Full time

    **Who is Bronte Construction?** Bronte Construction prides itself on our innovative approach and expert team. Together, we successfully implement quality construction projects, with an embedded environmental focus, that enhance communities for generations. Our team lives and breathes our Foundation Principles which consist of Safety, Balance, Culture,...


  • Burlington, Canada Raymond James Ltd. Full time

    Strong Private Wealth of Raymond James Ltd. is seeking an experienced Administrative Assistant to work in our Burlington office. Raymond James Ltd. is one of Canada's leading full-service independent investment dealers offering high-quality investment products and services to Canadians seeking customized personal solutions to their wealth management...


  • Burlington, Canada ZOOK Full time

    | **Job Title**: | Accounting and Administrative Clerk | **Department**: | Finance | **Reports to**: | Assistant Controller **Job Summary**: The Accounting/Administrative Clerk is a pivotal role responsible for managing essential accounting functions while providing crucial administrative support. This role involves handling accounts payable and...


  • Burlington, Canada Evenica Corp Full time

    Evenica is currently seeking a **Administrative Assistant. **We’re a Microsoft Gold Partner that specializes in e-commerce solutions. We’re experts at deploying Dynamics 365 Commerce and we have our own portfolio of IP that compliments the Microsoft technology stack. As technology leaders in our industry, we help our mid-sized to large enterprise...


  • Burlington, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...


  • Burlington, Ontario, Canada Raymond James Ltd. Full time

    Strong Private Wealth of Raymond James Ltd. is seeking an experienced Administrative Assistant to work in our Burlington office. Raymond James Ltd. is one of Canada's leading full-service independent investment dealers offering high-quality investment products and services to Canadians seeking customized personal solutions to their wealth management...


  • Burlington, Canada Interprovincial Corrosion Control Co. Ltd. Full time

    **Job Summary** If you are a professional dedicated Administrative Assistant with 4-5 years experience, seeking a long term position, we would like to hear from you. The Administrative Assistant will be responsible for preparing customer correspondence in a technical environment and work with technical and sales department personnel. Word and Excel...


  • Burlington, Canada Interprovincial Corrosion Control Co. Ltd. Full time

    **Job Summary** If you are a professional dedicated Administrative Assistant with 4-5 years experience, seeking a long term position, we would like to hear from you. The Administrative Assistant will be responsible for preparing customer correspondence in a technical environment and work with technical and sales department personnel. Word and Excel...


  • Burlington, Canada Interprovincial Corrosion Control Co. Ltd. Full time

    **Job Summary** If you are a professional dedicated Administrative Assistant with 4-5 years experience, seeking a long term position, we would like to hear from you. The Administrative Assistant will be responsible for preparing customer correspondence in a technical environment and work with technical and sales department personnel. Word and Excel...


  • Burlington, Canada MNP Full time

    Job Details Description Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.  Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to...