Case Preparation Specialist

4 weeks ago

Cambridge, Canada Waterloo Regional Police Service Full time

**Case Preparation Specialist**

**Waterloo Regional Police Service**

With more than 1000 sworn and civilian members, the Waterloo Regional Police Service (WRPS) requires a _Permanent Part-time_ **Case Preparation Specialist(s). **The WRPS delivers exceptional police services to more than 575,000 residents. The Waterloo Region is a vital and prosperous community in Southern Ontario that offers the unique combination of a growing urban centre surrounded by four rural communities. You will work in a community proud of its diversity, and within an organization focused on its people.

As the **Case Preparation Specialist**

**You Will**:

- Be responsible for the collation and preparation of electronic or paper-based Crown Brief packages; check for discrepancies within packages and contacts officers and supervisors to clarify or locate missing information, or to clarify charge wordings;
- Monitor and address the shared work queue to advance administrative workflows associated with disclosure and processing of charges within the Records Management System (RMS), E-Disclosure Dashboard, and Criminal E-Intake;
- Enter data and scan information into the RMS and perform query searches within the RMS, CPIC and other police information systems;
- Identify and communicate Identification fingerprint dates and Court dates for release documents;
- Type Informations, Show Causes, Warrant Requests, Summons Applications, Subpoenaes, and Corrective Summonses in accordance with legislation, processes, procedures, and disclosure protocols;
- Perform duties as a Commissioner for Taking Affidavits;
- Act as a resource to implement or recommend changes to processes and procedures relevant to case preparation and case management;
- Ensure records retention in accordance with applicable legislation, purging policies and procedures;
- Provide data entry and customer service support to workload queues;
- Performs other related duties as assigned.

**You Have**:

- Proficiency in reading, writing, communication and mathematics is required, normally acquired through the successful completion of a two-year community college diploma in records and information management, data quality, justice administration or a related field. A combination of education and experience may be considered;
- A minimum of one (1) year of relevant experience in legal or justice administration, health care administration, information management, or a related discipline is required;
- A minimum of one (1) year of relevant customer service experience;
- Strong conflict resolution skills, with the ability to resolve discrepancies or issues surrounding requested files is required;
- Knowledge of standardized procedures and processes, proficient keyboarding skills, data entry, file management, and document organization is required;
- Previous experience with police and justice information systems, such as the Records Management System (RMS), the Canadian Police Information Centre (CPIC) system, E-disclosure, Criminal E-Intake and SCOPE is preferred;
- High degree of attention to detail to identify and correct errors or omissions;
- Strong interpersonal skills to work collaboratively in a large team environment;
- High degree of resiliency to maintain productivity and quality;
- Excellent time management and organizational skills; ability to prioritize workload and balance competing priorities; and

**You Are**:

- Proficient in using Microsoft Office programs including Word, Excel, PowerPoint, and Outlook;
- Able to stay up-to-date with professional and personal skills development;
- Able to participate as an effective team member and to support and project values compatible with the organization;
- Ability to meet police security clearance requirements and meet testing requirements for the position.

**Why join WRPS?
- Ongoing professional development
- Excellent benefits and pension
- Dynamic, exciting work environment
- Strong, supportive leadership
- Employee fitness and wellness programs
- Flexible work options
- 2023 hourly rate: $35.29/hour

As a condition of employment all new members of the Waterloo Regional Police Service are required to provide proof of full vaccination, prior to commencing their employment, for any virus or communicable diseases arising from a declared pandemic/epidemic (e.g. Covid-19), and must do so for any vaccinations required after their first date of employment. Applicants who are not able to be fully vaccinated as a result of an accommodation requirement pursuant to the Ontario Human Rights Code, are required to disclose this to the Human Resources Advisor coordinating the hiring process, and to provide any information requested in support of an exemption request.- Diversity through inclusion - we are an Equal Opportunity Employer._

**_
We thank all applicants; however, only those selected to move forward will be contacted._

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